Organizational Area: Institutional Research & Academic Planning
Location: Oakland, CA
Posting Salary: Salary commensurate with experience.
Position Summary: The department of Institutional Research and Academic Planning (IRAP) is a central service unit of the Office of the President. IRAP provides timely, accurate, consistent and reliable information about UC and the environment in which it operates. Through evidence-based analyses, the department supports and guides enrollment planning, policy creation and revision, program and campus budget reviews, statewide higher education studies and UC operations. IRAP also produces the annual Accountability Report, which assesses UC's activities, achievements and operations through data-driven narratives and visualizations. The incumbent is a key member of the IRAP team and functions in the following areas:
Analyze, understand and explain complex student enrollment and outcome issues at the undergraduate, graduate and professional levels to create information and research products that 'tell stories with data.'
Produce a wide variety of products that are compelling and visually interesting, in report, briefs and through online data visualizations.
Work on student issues using complex data sets such as: corporate student enrollment and degree records. For instance, determining the impact of background factors on completion rates for graduate and professional degree students; completion forecasting using statistical models which may have incomplete information; student success patterns of nontraditional curriculum delivery models like online and 'flipped' classrooms. Frequently works with ambiguous and contradictory information.
Working as a member of a team that includes expert managers within IRAP as well as managers and analysts from BAP and other UCOP units, analyzes planning data and alternative policies with a solid understanding of political, budget and policy constraints.
Stay abreast of current and emerging issues and incorporates historical perspective into analyses. This includes federal and state legislative and policy proposals such as those in the federal Higher Education Reauthorization.
Apply full understanding of UC policies and procedures such as: UC student privacy regulations and practices, campus registrar practices as they relate to corporate data.
Build and maintain strong collaborative relationships across UCOP to assure consistent reporting on student enrollment and outcome issues.
Forge and maintain strong working relationships with internal and external stakeholders including Communications, Media Relations, Office of the General Counsel and other critical partners.
Build and maintain campus relationships with the institutional research units and Registrars. Conduct environmental scanning for campus changes such as changes to campus reporting systems, or additions or reorganizations of business units, and the implications of those for reporting on student financial support and enrollment with corporate data.
Conduct environmental scanning of issues both internally to UC and externally in the area of student enrollment and outcome trends including social mobility issues especially institutional polices and programs to address educational gaps. Keeps track of national, state and institutional trends, among others.
Uses judgment regarding political and internal sensitivities when crafting and presenting analyses; considers impact on UCOP units including BAP, Student Affairs, Academic Senate, State and Federal government relations as well as campuses.
Special Conditions of Employment:
Other Special Conditions of Employment: Successful completion of a background check is required for appointment to this critical position.
Job Close Date:
Duty 1: Researches, gathers, analyzes and summarizes data and policy information for a wide variety of projects, such as:
Contribute to the Accountability Report, specifically chapters on Enrollment and Success for undergraduate and graduate students. Develop text and indicators for each chapter.
Take primary responsibility for the doctoral completions report and other graduate student outcome reports that IRAP publishes periodically.
Responsible for Topic Briefs for senior leadership and external relations in the area of student enrollment and outcomes and other hot topics, both assigned and proactive.
Respond to ad hoc inquiries by working cooperatively with other units in OP including senior leadership on ad hoc topics in the areas of advocacy, legislation (Leg Analysts' Office, Legislative committees), executive (Dept of Finance, governor's office), media requests and others.
Conduct annual and ad hoc analyses of student enrollment and outcomes using comparison groups with IPEDS and others. Function:Reporting and Analysis Percent: 40
Duty 2: Conduct a wide variety of data stewardship and development activities such as:
Support development and deployment of automated data validation processes for intake of campus data files which will include standard reports to be pushed to program offices.
Create, validate and submit data to IPEDS, Common Data Set, and other agencies. Function:Data Quality Leadership Percent: 25
Duty 3: Represent IRAP in a wide variety of situations and contexts, such as:
Serve as unit representative with campuses.
Maintain campus relationships to understand emerging issues.
Maintain strong working relationships with program offices including BAP, Communications, Media Relations, State and Federal Government Relations and other critical partners.
Employ robust project management practices to keep projects on track, including cross-unit teams as assigned. Function:Collaboration Leadership Percent: 15
Duty 4: Support analysts and leaders in IRAP and other units to understand complicated issues surrounding student enrollment and success.
Support Academic Planning projects in the areas of enrollment planning and forecasting within political, budget and policy constraints.
Conduct environmental scanning in the areas of student enrollment and outcome trends including resources such as: College Board, Lumina Foundation, Institute for College Access and Success (TICAS) and other organizations.
Incorporate expertise in accessing and interpreting financial aid and enrollment data, including net cost, total cost of attendance, student income distribution and others. Function:Expertise Percent: 15
Duty 5: Attend classes, seminars, and conferences that enhance expertise. Serves on universitywide committees as appropriate, and participates in activities that enhance the UC community and support the university mission. Required to uphold the UCOP Principles of Community. Function:Skills Enhancement & Service Percent: 5
Job Requirements Bachelor's degree in social science, humanities or related area and/or equivalent experience/training required.
Requires thorough knowledge of data processing and analysis techniques. Requires experience managing data collection, validation and analysis. Analyses use valid statistical and social science methods.
Requires knowledge of data management tools such as Business Objects, Cognos, SAS, SPSS, Stata, DB Visualizer, SQL and similar tools.
Requires experience working with sensitive data including survey responses and personally identifiable information. Requires knowledge of FERPA and California Information Practices Act (IPA).
Able to apply robust project management practices for both individual and group projects.
Able to provide good judgment, decision-making and problem solving. Strong ability to pay attention to detail.
Requires good interpersonal skills with the ability and desire to work on multi-disciplinary teams. Employs active listening and critical thinking skills. Ability to multi-task and work on quick turnaround tasks of critical importance.
Requires ability and desire to present information in a clear concise manner verbally, in written form and online. Required
Advanced degree in social science, humanities or related area preferred, or at least 5 years of related experience/training. Preferred
About us The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the corporate headquarters to the ten campuses, five medical centers and three Department of Energy National Labs and enrolls premier students from California, the nation and the world.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age or protected veteran status.
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About University of California Office of the President
The Office of the President is the systemwide headquarters of the University of California, managing its fiscal and business operations and supporting the academic and research missions across its campuses, labs and medical centers.