Sr. Administrative Assistant - Employer & Individual - Centennial, CO
January 14, 2018
f you want to achieve more in your mission of health care, you have to be really smart about the business of health care. Challenge yourself, your peers and our industry by shaping what health care looks like and doing your life's best work.(sm) The Senior Administrative Assistant will support Executives and/or Senior Managers with senior level administration services including: answering the telephone, typing/word processing of documents, maintaining calendars and setting up meetings, making travel arrangements, copying, faxing, greeting visitors, setting up files, tracking expenses, and coordinating building and equipment maintenance. This is a fast paced working environment that requires the ability to multitask with attention to detail and excellent organizational skills. Primary Responsibilities: Support/Schedule/Coordinate/Manage Meetings, Events, and Travel Create/maintain calendars/coordinate meetings avoiding scheduling conflicts Create/prepare meeting materials (e.g., PowerPoint deck; agendas, meeting notes, etc.) and ensure distribution to appropriate individuals in a timely manner Schedule, coordinate, and/or set up resources and technology (e.g., conference rooms; food; WebEx; Telepresence) needed for meetings/events (e.g., training) Make travel arrangements (e.g., airline; hotel; ground transportation; office space assignment) for meeting attendees (e.g., external customers; executives), process expense reports and submit invoicesAssist with offsite broker/client events (maintain guest list, create name badges, etc.)Assist with the production of open enrollment customizable brochuresAssist Account Management team with modified benefit summariesMaintain database (Atlas, Rosetta & Solaris) by updating client and broker informationOther duties as assignedFacilitate/Oversee Office Operations (shared responsibility with Key Accounts & Network)Perform Business Segment Liaison (BSL) activities, as needed (e.g., hardware/software acquisition/disposal and new employee onboarding)Enter and submit orders into relevant systems (e.g., ARIBA) to purchase office supplies, toner, staples and/or giveaway orders from pre-approved vendors Manage/monitor/procure office supplies and services (e.g., process/reconcile invoices, travel and other expenses and/or payments) Maintain awareness of potential issues and/or repairs needed within the office environment (e.g., office equipment; HVAC; cleaning; security; furniture services) and coordinate/oversee maintenance and repair Ensure common areas and conference rooms are clean and supplied appropriately Ensure employees/contractors receive access and guidance with office operations Establish/Manage Relationships with Office PartnersDemonstrate understanding of applicable business departments' operations, drivers, and/or proceduresGreet and direct internal and/or external partners (e.g., contractors; auditors; vendors) to appropriate locations and/or staffMaintain and/or communicate sensitive and/or confidential information in accordance with internal policies and proceduresConsult/communicate with internal and/or external customers to identify and/or provide needed resources (e.g., tools; services) or resolve issuesResearch and/or provide needed information to respond to requests in a timely mannerEstablish relationships and collaborate with key internal and/or external resource personnel to facilitate office operationsProvide coverage (e.g., phone; email; reception) for internal team members as needed
Required Qualifications: High School Diploma 5+ years of administrative support to senior leadership in a corporate setting Proficient level of all Microsoft Office including Word, Excel, Outlook, Visio and PowerPointExperience working in a fast-paced, matrix organization Experience handling all aspects of meeting production and organization; scheduling, catering, room preparation, etc.Preferred Qualifications: Bachelor's or Associates' degree Business Segment Liaison (BSL) or onboarding experience or ability to become certified as a UnitedHealthcare BSL Must have a polished demeanor and be comfortable working with people at all levels Ability to provide high quality, consistent services to the various leaders within the departmentExperience with Concur and AribaExperience with SalesforceCareers with UnitedHealth Group. Here's the idea. We built an entire organization around one giant objective; make the health system work better for everyone. So when it comes to how we use the world's large accumulation of health-related information, or guide health and lifestyle choices or manage pharmacy benefits for millions, our first goal is to leap beyond the status quo and uncover new ways to serve. Community & State as part of the UnitedHealth Group family of businesses, brings together some of the greatest minds and most advanced ideas on where health care has to go in order to reach its fullest potential. For you, that means working on high performance teams against sophisticated challenges that matter. UnitedHealth Group, incredible ideas in one incredible company and a singular opportunity to do your life's best work.(sm) Diversity creates a healthier atmosphere: UnitedHealth Group is an Equal Employment Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.UnitedHealth Group is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.
Our mission is to help people live healthier lives and to help make the health system work better for everyone.- We seek to enhance the performance of the health system and improve the overall health and well-being of the people we serve and their communities. - We work with health care professionals and other key partners to expand access to quality health care so people get the care they need... at an affordable price. - We support the physician/patient relationship and empower people with the information, guidance and tools they need to make personal health choices and decisions.