Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 37.5 hours per week.
Department Name/Job Location:
This position is in the Skandalaris Center for Interdisciplinary Innovation and Entrepreneurship. This position is for the Danforth Campus.
The Skandalaris Center Office Coordinator will be responsible for coordinating administrative responsibilities and providing operational assistance for 5+ Center staff. The Skandalaris Center mission is to promote innovation and entrepreneurship across all disciplines at Washington University, through practical training available to all students and faculty, and to support viable new venture creation, including through funding.
PRIMARY DUTIES AND RESPONSIBILITIES:
Provide operational support for the office: manage supply inventory and ordering, general administrative coordinator (calendar management, maintain physical and digital files, technology troubleshooting). Act as liaison to campus and community partners. Maintain physical space (keeping kitchen area clean/stocked, keeping track of furniture and space set up for events). Develop standard operating procedures for various center processes. Oversee SC@wustl.edu email. Organize staff appreciation events. Maintain 2 spaces (Mallinckrodt and Taylor Avenue building on Med Campus). Update website/calendars as needed and ensure website functionality. Maintain CRM and other databases. Delegate as appropriate to student workers.
Help manage events such as workshops, competitions, and related programming. Coordinate logistics including room scheduling, media services, catering, marketing, and vendor management. Attend events to prevent issues and ensure smooth implementation. Schedule group meetings by identifying feasible dates/times and sending and tracking invitations. Send and track invitations to special events (National Council meetings, etc.).
Financial responsibilities: Interact with the Shared Business Services Hub and enter requests in the ServiceNow ticketing system for processing financial transactions such as check requests, purchase orders, blanket orders, travel reports (U.S. as well as international/multiple currency exchanges), Marketplace orders, change orders, IDs, journals, and other documents. Report on financial account status. Provide support for grant applications and reporting. Keep an eye on all budgets to ensure compliance and prevent overdraws. Make allocation recommendations for funds and resources.
Actively track metrics and analyze demand/satisfaction/outcomes associated with Skandalaris Center initiatives; and assist with custom surveys. Input data, update records, run reports, in coordination with WUSTL colleagues .
Interact with the Shared Business Services Hub and enter requests in the ServiceNow ticketing system for HRMS transactions needed.
Perform other duties as assigned.
High school degree and three years of related experience.
Excellent interpersonal communication skills, written and verbal; a service-oriented communicator who is a true team player.
Strong problem-solving skills, organizational skills, event management, attention to detail, and customer service skills.
Proficient in Microsoft Office Suite Package (Word, Excel, PowerPoint, Word, Publisher, Outlook, and Access (or some other database programs).
Comfort with utilizing new technologies as appropriate (Box, Wordpress/Formidable, WebEx, Google Forms, etc.); make recommendations for adding/changing technology use as needed.
Three – five years of experience in a complex university or business environment.
Experience working with financial accounting systems (AIS/FIS/SIS experience a plus); proficiency in spreadsheets and word processing.
Proven ability to handle confidential information responsibly.
Proven ability to manage and prioritize multiple tasks and deadlines with varying degrees of pressure; ability to exercise judgment and take corrective action.
Interest and experience in the entrepreneurship space a strong plus.
Experience with website maintenance a plus.
Previous Wash U work experience a plus.
This position requires a self-starter with excellent project management, technical, communication (both written and oral), and interpersonal skills; A self-motivated individual driven by challenge with the ability to work independently with a high degree of reliability, accuracy and productivity.
Must be able to work well with a wide variety of stakeholders (students, post-docs, faculty, researchers, staff, alumni and community members).
Must be able to work independently in an environment of multiple and conflicting priorities and projects; anticipate and resolve problems and updates supervisor on status of projects.
The candidate should have good professional judgment, initiative, and confidence.
The candidate will work independently but have the ability to function as part of a team, coordinating with multiple constituencies.
The hiring range for this position is $18.44 - $23.52 per hour.
-Retirement Savings Plan -22 vacation days -8 Paid Holidays -Sick Time -Tuition benefits for employee, spouse and dependent children -Free Metro Link/ Bus pass -Free Life Insurance -Health, Dental, Vision -Health Savings Accounts (HSA) -Long Term Disability Insurance -Flex Spending Plan -Other Benefits
Human Resources website (hr.wustl.edu)
Internal Applicant Instruction:
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplin...ary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.