NYU School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. For more information, go to med.nyu.edu, and interact with us on Facebook, Twitter and Instagram.
We have an exciting opportunity to join our team as a Program Manager.
In this role, the successful candidate is responsible for managing all aspects of the CTSI Translational Research Education and Careers (TREC) Program, including the development, promotion, direction and coordination of assigned programs, such as program design, budget, staffing, logistics, and other supportive functions. Develops and implements new research strategies for specific projects. Oversees the administration of programmatic activities (recruiting and on boarding process, developing annual program budget, maintaining compliance, scheduling meetings, planning, organizing and coordinating seminars, training and other related activities) for a program or department.
Participates in special projects and performs other duties as required.
Special Events Oversees staff assigned to for organizing and coordinating schedules, activities and special events. Coordinates conference preparation activities (checking and coordinating the logistics and technical support, ordering food) and other related activities.
Facilities Management a. Responsible for collaborating with team in design and implementation of new training facilities b. Coordinates site visits and audits c. Develops and maintains procedures for the utilization of shared equipment
Research Activities Oversight for gathering/collecting data from different parties; ensures accuracy and analyzes findings and presents recommendations as applicable. Responds to requests for information, summaries and data based on information compiled from various sources. Plans, develops materials and presentations for training and educational sessions, departmental seminars and other activities; acts on funding opportunities and granting agency regulations.
Budget - Responsible for program budget management and resource allocation and assists the department with following up accounts payable/receivable. Reviews workflow and recommends improvement if applicable to ensure appropriate cycle times and efficiency.
Oversight/Supervision - Facilitates the smooth operation of all day-to-day activities of the program; Leads the development, implementation and management of current and new programs and/or program components within TREC; Manages the marketing and recruitment activities; Advises, assists trainees, faculty members, and staff with training program procedures, processes; Monitors and evaluates programs/projects and makes recommendations for improvement; Supervises the Program Associate in the detailed operation of all TREC program activities
Reports Prepares and issues reports within established procedures. Analyses findings/data and presents recommendations. Prepares and review documents independently and generates status/progress reports for ongoing and pending program related projects. Plans, arranges, outlines and drafts letters, memos, agendas presentations and reports. May oversee staff assigned to this responsibility.
Program Management Uses judgment to provide management for program activities to a program leader, department or organizational unit in the planning, preparation, organization, analyses, coordination and delivering of projects and programs while working with internal and external parties to organize the various components needed to initiate, run and conclude major programs. Coordinates/Communicates program activities with concerned parties including vendors and users. Develops, prepares and revises training materials, develops educational curriculum, database management and ensures satisfaction of end users through surveys and other measurement tools. Coordinates special technical trainings relative to program (e.g., statistical software).
Demonstrates knowledge of the organizations Core Values and incorporates them into the performance of duties.
To qualify you must have a Bachelor degree in business administration, health care administration, education, or related field. Minimum of four years of progressively responsible related experience including program/project coordination or equivalent combination of education and experience.
Proficiency in using various Microsoft Office applications such as World, Excel, Access, Power Point and Outlook. Familiar with Internet applications.
Ability to interface effectively with all levels of management and must work and communicate effectively with both internal and external customers. Ability to work within a team environment as well as independently.
Time management skills and ability to work well under pressure.
Ability to multi task and project manage.
Knowledge of statistical software such as SPSS is preferred.
Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.
NYU School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
NYU Langone Health, a world-class patient-centered integrated academic medical center, is one of the nation's premier centers for excellence in clinical care, biomedical research, and medical education. Located in the heart of Manhattan, NYU Langone is composed of four hospitals – Tisch Hospital, its flagship acute care facility; Rusk Rehabilitation; the Hospital for Joint Diseases, one of only fi...ve hospitals in the nation dedicated to orthopaedics and rheumatology; and Hassenfeld Children's Hospital, a comprehensive pediatric hospital supporting a full array of children's health services across the medical center – plus the NYU School of Medicine, which since 1841 has trained thousands of physicians and scientists who have helped to shape the course of medical history. The medical center's tri-fold mission to serve, teach, and discover is achieved 365 days a year through the seamless integration of a culture devoted to excellence in patient care, education and research. For more information, go to www.nyulangone.org.