Administrative Assistant, School of Computer Science-2007814
The Administrative Coordinator is responsible for providing and coordinating administrative assistance for an Associate Dean at Carnegie Mellon University. In this position, you will work closely with the Associate dean and her staff and students to ensure projects under her management run smoothly. This includes:
Planning events (helping to locate appropriate speakers, corresponding with attendees and speakers, arranging travel to Pittsburgh or to another city, finding and setting up space, ordering and picking up food, hosting out-of-town visitors, making agendas and handouts, arranging videotaping, following up after the event) ;
Organizing travel for the Associate Dean and her staff and students (organizing complex travel plans and entering itinerary and agenda into TripIt, setting up and monitoring status of appointments when out-of-town, helping to arrange and purchase travel, lodging and travel documents such as visa etc., processing reimbursements after trip has ended);
Processing and following up on invoices and reimbursements;
Replying to requests on the part of the Associate Dean;
Interface with a large number of departments and individuals at CMU (legal, contracts, HR, office of international scholars, administrative assistants for other departments, etc.);
Other duties as assigned.
We are looking for someone who is creative and pro-active. You will be able to work independent of supervision and take the initiative to improve the efficiency of your supervisor ' s administrative needs. You must be proficient with computer and software applications, including Microsoft Office (Excel, Word, Powerpoint, Access), and able to learn new computer skills as needed (e.g. posting information to the website). We seek someone with excellent organizational and communication skills and the ability to multi-task and prioritize. You will need to know or rapidly acquire in-depth knowledge and understanding of the practices, policies and procedures within the School of Computer Science.
High school diploma or GED required; Associate's degree preferred
3-5 years of administrative support, data entry, word processing and office management experience required
Carnegie Mellon (www.cmu.edu) is a private, internationally ranked research university with programs in areas ranging from science, technology and business, to public policy, the humanities and the arts. More than 12,000 students in the university’s seven schools and colleges benefit from a small student-to-faculty ratio and an education characterized by its focus on creating and implementing solu...tions for real problems, interdisciplinary collaboration and innovation. A global university, Carnegie Mellon’s main campus in the United States is in Pittsburgh, Pa. It has campuses in California’s Silicon Valley and Qatar, and programs in Africa, Asia, Australia, Europe and Mexico.