Job Requisition Number: 24419. The PUENTE Project is a national award-winning program that for more than 35 years has improved the college-going rate of tens of thousands of California's underrepresented students. Its mission is to increase the number of educationally disadvantaged students who enroll in four-year colleges and universities, earn college degrees and return to the community as mentors and leaders to future generations. The program is interdisciplinary in approach, with writing, counseling and mentoring components.
Started in 1981 at Chabot Community College in Hayward, California, the program has since expanded, through its partnerships with educational institutions, to 4 middle schools, 38 high schools and 64 community colleges throughout the state. PUENTE staff train middle school, high school and community college instructors and counselors to implement a program of rigorous instruction, focused academic counseling, and mentoring by members of the community. PUENTE is open to all students.
Puente is housed within the Center for Education Partnership at the University of California at Berkeley, the primary unit on campus charged with developing and implementing programs and strategies to improve academic preparation, expand educational opportunities, and ensure access to higher education and to the University of California for low-income and educationally-disadvantaged students. Working in partnership with local schools and communities, CEP improves academic achievement and expands post-secondary educational opportunities for students who face significant barriers to college.
Under the supervision of the program director and program coordinators, this position supports program staff in preparing for, implementing, and evaluating program activities, especially around faculty and student conferences. Additional areas of responsibility include communications and general office administrative functions.
The Program Assistant provides first contact and clerically driven administrative support to the unit, while also cultivating a welcoming and supportive environment.
Event Coordinator: Assist conference leads by helping to identify locations, schedule meetings and events. Assist with coordination of Puente Summer Institutes, regional and statewide trainings, Motivational Conferences, 9th Grade Student Leadership Conferences. Follow up with vendor contracts with venues, assist in securing event locations, plan catering menus, arrange for audio-visual equipment, secure overnight accommodations, and ensure appropriate meeting room set-up.
Assist with and monitor online event registration, create name tags, assist with travel arrangements, copying, vendor payments. Compile travel, meeting and entertainment reimbursements utilizing the UC Berkeley BearBuy system.
Make arrangements for on-campus visits/events that include tours, classroom visits, parking and food.
Assist with coordination of event budgets and ensure budget pre-approval process is applied to all conferences and events.
Communications: Under the supervision of director, and through the development and application of media tools, ensure various stakeholders are informed about the Puente statewide impact, activities and work in supporting students’ journeys to and through higher education. Together with office manager, manage the social media marketing strategy for statewide program, focusing on LinkedIn, Twitter, Facebook, Google+, YouTube, and Instagram, and on the execution of all social media activities (i.e. tweeting, sharing, engaging, liking, increasing social reach with professionalism, competence, and tact.
Assist with development of, and distribute, Puente quarterly newsletters to primary stakeholders. Upload information to Puente website and wiki.
Maintain Puente listservs, school calendars, databases of current participants and of alumni; Develop matrices to track and organize program information concisely.
General Office Administrative Tasks include: •maintain office equipment and supply inventory •perform receptionist duties, route calls to appropriate staff •general mailings •Draft, edit and format a variety of written materials, including correspondence, presentations, reports, agendas, portfolio matrices, presentations•Demonstrated ability to work with a diverse population that includes faculty, students, administrative staff, and constituents. •Excellent organizational skills, problem solving, and time-management skills. •Ability to work independently, and as a member of a team, problem solve, and set priorities. •Outstanding written and verbal communication skills and the ability to clearly convey factual material. •Must have skills and capacity to adjust to change, and competing work pressures. •Demonstrated ability to maintain confidentiality, and professionalism in a highly visible role. •Strong knowledge and demonstrated skill in a Windows-based environment, including Microsoft Word, Excel, Adobe PDF, Google Suite and Powerpoint. •Demonstrated competence in the use of spreadsheets and databases. •Some weekend availability for off-site events and meetings that occur outside the hours of 8am-5pm. •Ability to travel within and beyond CA •Successful completion of a Criminal Background check is required.
Education/Training: B.A. or equivalent experience.
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.