The Auxiliary Services Assistant provides direct support to Auxiliary Services department, specifically the daily management and support of the Lion Card Office, which includes general office operations, campus identification, door access moderation, and provides leadership for the college ring and graduation merchandise program and other special projects as required by existing and new programs.
DUTIES & RESPONSIBILITIES:
Performs general office operations, interacts with customers, manages student employees and schedules. Serves as back up to department related web pages and master calendar events. Serves as back up to departmental contract related payments.
Produces university identification for students, faculty, staff and associated groups.
Operates in a diverse educational community and provides appropriate services for identification, debit card services and security access.
Operates photo equipment with multiple applications for ID card and badge production.
Verifies availability of meal plans to the campus community including reconciliation support.
Coordinates door access authorization forms and access assignments for students, faculty and staff.
Assists with various consumer on-line transactions which include cash, personal check and credit cards and receipting payments related to products.
Coordinates scheduling of carding and POS events on campus.
Assists with campus leadership to provide identification support for service areas and special groups including orientations, summer camps and conferences, organizations on and off campus facilities and event setups.
Supports relationships with external vendors regarding grad fairs associated with college rings and graduation merchandise sales.
Makes arrangements for meetings, appointments, conferences, travel, requisitions for purchases. Maintains office supplies and equipment.
Maintains and reconciles all accounts related to the one-card program and auxiliary services. Maintains petty cash and performs cashier functions, cash collections and preparing daily reconciliation of receipts for deposits, and fund transfers related to off campus merchants.
Supports food service reporting and month end billing process.
Education: Bachelorâ™s degree or equivalent combination of education and experience.
Experience / Knowledge / Skills: Two years of related experience. Experience handling cash. Knowledge of word processing, spreadsheet, and database applications. Effective verbal and written communication skills. Excellent organizational skills, attention to detail, and strong interpersonal skills and the ability to work independently and as part of a team.
Ability to: Ability to multitask and work cooperatively with others. Ability to work outside of standard business hours including nights and weekends.
Licensing/Professional Certifications: None
Physical Requirements: Ability to lift 25 pounds.
Other Requirements: None
PREFERRED EDUCATION / SKILLS/ EXPERIENCE:
Degree Preferred. Three or more years related experience. Prior experience in higher education. Knowledge of FAMIS, Concur and Texas A&M University-Commerce policies and procedures.
Texas A&M University-Commerce provides a personal educational experience for a diverse community of life-long learners. Our purpose is to discover and disseminate knowledge for leadership and service in an interconnected and dynamic world. Our challenge is to nurture partnerships for the intellectual, cultural, social, and economic vitality of Texas and beyond.