Essential Functions: JOB PURPOSEPlan, manage, develop and oversee a full range of sponsored pre and post-award activities in the School of Medicine. This individual will actively assess and address the research support needs of the faculty and their staff throughout the entire grant life cycle -- from development/submission of proposals through the monitoring and fulfillment of the obligations as it relates to internally as well as externally funded grants and contracts. Serve as the primary technical and administrative resource for pre and post-award activities within the School of Medicine.ESSENTIAL FUNCTIONSPlan, develop, oversee and implement all sponsored project activities of the School of Medicine. Perform needs assessment to evaluate effectiveness of current systems. Assist with formulating policies, procedures and processes to improve research operations within the School. Develop and implement related changes or adjustments. Conduct cost/benefit analysis with emphasis on cost sharing and new faculty set-up funding. Serve in the absence of the Director. Possess signature authority.Direct and oversee selection of the Grant/Contract Administrators. Assist the Director in training professional staff in appropriate methods and procedures pertaining to grant and contract pre and post awards and implementing best practices within the School. Manage and oversee the workflow of the Grant/Contract Administrators. Evaluate staff progress and make recommendations. Provide an active role in the development and implementation of various research tools, resources, processes and policy manuals. Make presentations and provide research training were needed. Assist in the development and maintenance of the School research website. Provide management reports on grant proposals and funded grants for management decision making purposes. Provide assistance to departments in maintaining a collaborative database to ensure accurate accounting records. Provide a wide variety of statistical and administrative reports and analysis, summaries, surveys and questionnaires regarding program activities.Oversee compliance of pre and post-award policies and procedures. Will provide assistance, monitor and review departmental cost sharing submissions, cost share accounts, accounts in suspense, change in labor distribution and redistribution, PI effort reporting and close-out documents for sponsored projects. Assist faculty with pre-award submissions in e-Prop and to various external funding agencies. Assist faculty in preparing budgets for proposals and any other coordination efforts the faculty/administrative staff requires. Assist with post award monitoring to verify deficits in a timely manner and assisting with clearances to appropriate indexes. Monitor grants in their late stages to ensure that the funds have been effectively and efficiently utilized and remain within budget, taking corrective actions. Perform audits on grants and contracts to ensure that the grant/contract administrator(s) are performing adequate account reconciliations and complying with award. For faculty who are new to or leaving the University, this position can also assist the department with transfers of grants to/from WSU and providing guidance with asset inventory processing.Serve as a resource to faculty and other staff within the School by providing information and guidance on appropriate use of sponsored project funds. Serve as a primary liaison between principal investigators and SPA to identify and resolve problems and answer inquiries regarding university or funding agency guidelines, policies and procedures. Attend conferences, workshops and informational development seminars and keep abreast of current trends and practices pertaining to pre and post award administration. Serve on School and University-wide committees and meetings. Hold school-wide staff meetings on a regular basis.
Qualifications: EDUCATIONBachelor's degree in Business Administration from an accredited college or university or an equivalent combination of experience and education.EXPERIENCEMinimum of 4-5 years of experience related to grant and contract pre and post-award activities and oversight, preferably in a Dean's office or a large research department. Minimum of 2-3 years of demonstrated experience in training staff in appropriate methods and procedures.KNOWLEDGE, SKILLS & ABILITIESProject Management: Ability to independently manage a variety of projects while ensuring appropriate tracking, quality control, follow-up and multiple deadlines are met. Possess strong time management skills.Communication skills: Ability to communicate clearly, concisely and professionally, both orally and in writing. Possess strong presentation and training skills.Computer skills: Proficient in Microsoft Office tools including Microsoft Word, Excel, Access and PowerPoint. Extensive knowledge of Banner FMS, Cognos, Coeus and WSU Researcher Dashboard.Planning and Organizational skills: Demonstrated capacity for multi-tasking, flexibility in face of changing priorities, and the ability to work independently as well as part of a team. Prioritize and plan work activities; adapt to changing conditions and develop strategies to achieve organizational goals.Management skills: Outstanding strategic thinking skills and problem solving abilities. Demonstrated success in training staff in methods and procedures. Possess strong mentoring and coaching skills. Proven ability to motivate people and foster collaborations, and inspire confidence to meet common objectives.Analytical skills: Ability to interpret and analyze financial reports or other quantitative reports and compile data if necessary in a clear and concise format for management decision making.
Founded in 1868, Wayne State University is a nationally recognized metropolitan research institution offering more than 400 academic programs through 13 schools and colleges to nearly 32,000 students. Wayne State?s main campus in Midtown Detroit comprises 100 buildings over nearly 200 acres; its five extension centers offer higher education to people throughout Southeast Michigan. Wayne State is d...edicated to preparing students to excel by combining the academic excellence of a major research university with the practical experience of an institution that by its history, location and diversity represents a microcosm of the world we live in. Reflecting its location and the excellent international reputation of its graduate schools, particularly in the sciences, Wayne State boasts the most diverse student body among Michigan?s public universities. Its students represent 49 U.S. states and more than 60 countries.