Rutgers University-Newark, an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise, is seeking an Administrative Assistant. Reporting to the Senior Department Administrator.
The Administrative Assistant: -Initial contact with faculty, students, and other outside parties that are involved in the obligations of the Finance and Economics department. -Provides confidential and executive-level decision making and report generation in all aspects of office administration, general faculty and student inquiries and requests. -Primary preparer of the information necessary to process ROCS, Cornerstone, and other financial and HCM software, transactions in the Newark office and, as needed, assisting New Brunswick colleagues. -Analyzes and generates logistics for department meetings and events and is responsible for daily operations of the Newark office. -Travel to the New Brunswick campus is required. Occasional weekends, evenings, and early mornings.
Requires a bachelor's degree or an equivalent combination of education and/or experience, preferably in a college or other higher education environment that demonstrates knowledge of understanding of program coordination and administration, record keeping, data organization, and event planning. Excellent budgetary skills and records management. Outstanding Internet research and computer literacy skills including proficiency in Word, PowerPoint, and Excel. Superior organizational and communication skills. Ability to work in fast paced environment and possess sound judgment and a pleasant and professional demeanor.
Required Knowledge, Skills, and Abilities:
The position requires the ability to prioritize and multi-task, while handling multiple interruptions. Must be able to communicate effectively with diverse audiences, including faculty, students and the business community. Must have organizational, written, communication and excellent customer service skills. Requires good working knowledge of Email, MS Word, MS PowerPoint, MS Excel including the ability to prepare presentations and use/modify spreadsheets for data management, reporting, and graphing. Substantial analytical skills. Plus a minimum of two years' experience in administrative functions. Occasional weekends, evenings, and early mornings. Occasional travel to the regional campus.
Prior experience in an academic setting interacting with faculty and students is preferred.
Computer, Windows 10, Word, Excel, Access, PowerPoint, fax machine, photocopier/scanner, desktop publishing software, PeopleSoft, Cornerstone, and social media platforms.
Physical Demands and Work Environment:
Able to lift and move delivery boxes and lift items as storage room accommodates and events require.
Rutgers, The State University of New Jersey, is a leading national public research university and the state's preeminent, comprehensive public institution of higher education. Rutgers is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to turning knowledge into solutions for local, national, and global communities. As it was ...at our founding in 1766, the heart of our mission is preparing students to become productive members of society and good citizens of the world. Rutgers teaches across the full educational spectrum: preschool to precollege; undergraduate to graduate and postdoctoral; and continuing education for professional and personal advancement. Rutgers is New Jersey's land-grant institution and one of the nation's foremost research universities, and as such, we educate, make discoveries, serve as an engine of economic growth, and generate ideas for improving people's lives.