T o provide efficient and proactive full administrative support and some receptionist duties in the Montbonnot office:
Provide secretarial and administrative support to team managers with
General administration: faxing, photocopying, scanning, filing, typing and formatting documents, etc...
Co-ordinate meetings and diary/calendar management, using conference, call/video/webex conferencing facilities and booking conference rooms when necessary
Organize international and domestic travel, prepare detailed itineraries. This includes organizing visas and currencies as well as providing administrative Travel Agency support
Update various databases and mail distribution lists, d istribute invoices for payment.
Organize inside and outside conferences & events and assist team in getting ready for meetings (e.g.: printing, lunches, room setup).
Deliver receptionist duties
Provide visitors physical reception of the Office, greet and register visitors
Field incoming telephone calls in a professional and efficient manner, collect mail, and distribute mail to associates, display newspapers and magazines, archive or dispose old copies,
Meeting and greetings clients, arranging venues for training/clients meetings
Organize expedition for national and international courier (DHL...)
Orders and stock management of consumables and office supplies.
Liaise with HR department :
Collaboration with employees representatives,
Welcome new joiners,
Exchange of HR documents.
Liaise with Facilities department :
Maintenance of business' registers
Management of workstations
Management of access control
Organisation and follow-up of minor repairs
Support for reporting and internal audit
Liaise with Financial department :
Processing of invoices and expenses reports adhering to policy, ensuring effective time management of approval process
ERS BRT - Administrative team
Minimum requirement of second level education (or equivalent)
First experience in an administrative role in a corporate environment
Secretarial qualifications desirable
Good English speaking and understanding
Good speaking and understanding in one or several other European languages would be advantageous
Familiarity with booking travel, calculating and processing expenses
Advanced IT skills including Email, Word, Excel and PowerPoint
Excellent communication, organisational and administrative skills
Good interpersonal skills
Good Team player
Excellent Client Care
Highly organised and efficient with e xcellent attention to detail
Ability to work pro-actively and multi-task
Ability to work to tight deadlines
Ability to work using own initiative and without close supervision
Ability to ensure ongoing self development
Moody's is an essential component of the global capital markets, providing credit ratings, research, tools and analysis that contribute to transparent and integrated financial markets. Moody's Corporation (NYSE: MCO) is the parent company of Moody's Investors Service, which provides credit ratings and research covering debt instruments and securities, and Moody's Analytics, which offers leading-edge software, advisory services and research for credit and economic analysis and financial risk management. The Corporation, which reported revenue of $3.6 billion in 2016, employs approximately 10,700 people worldwide and maintains a presence in 36 countries. Further information is available at www.moodys.com.
Moody's is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation or any other characteristic protected by law.