The Program Coordinator II will provide support to Facilities and Dining Administration. The position will be responsible for, but not limited to, reviewing invoices for accuracy, financial reporting, budgets, and data analysis. This position will interact with multiple departments and vendors on campus. This position will also complete fieldwork inspections for the contracts administered by the department.
Bachelorâ™s degree or equivalent combination of education and experience.
Four years of related experience.
Experience with higher education facilities services operations.
More than four years of related experience in accounting and/or facilities operations.
Required Special Knowledge, Skills, and Abilities:
Ability to use word processing, spreadsheet, and database applications. Ability to multitask and work cooperatively with others.
Excellent verbal and written communication skills.
Ability to comprehend and apply rules and regulations.
Ability to handle sensitive information in a confidential manner.
Excellent customer service, analytical and problem-solving skills.
Must be detail oriented.
Preferred Special Knowledge, Skills, and Abilities:
Knowledge of contract management, facilities services/operations, and work management software.
20%: Financial Processing
Reviews and processes invoices for the department. Ensures accuracy of charges on each invoice including researching charges within the work order system if necessary. Audits random invoices for detailed back-up from contracted vendor. Responsible for compiling insurance claims as needed. Assists with questions regarding project encumbrance process. Prepares yearly budget information and involved in year-end closing.
Performs data analysis on departmental expenditures. Compiles key performance index information and analytics for all associated contracts managed by the department.
Develop, continuously improve, and perform inspection/quality assurance process for outsourced services contracts including, but not limited to, maintenance, landscape, custodial and dining services. This may require going into small, confined spaces. This may require moderate lifting and may involve climbing, bending, reaching, etc. This may also involve accessing roofs and other structures that may require climbing to heights above grade.
Completes monthly financial reports for unit and ad hoc financial reports upon request. Maintains account balances and commitment reports. Develop reports of inspections and findings to help facilitate a plan-of-action with management. Produce ad hoc reports upon request.
Serves as departmental liaison with Human Resources, Departmental Accounting Services, and other departments on campus. Processes new hires and assists current employees with HR related issues/concerns.
10%: Office Support
Provides general office support to include filing, processing travel requests, updating calendars, and coordinating meetings when necessary. Serves as departmental property officer and handles inventory.
5%: Other Duties
Perform other duties as assigned.
Restrictions and Other
Restricted by Patriot Act:
Does this employee customarily and regularly exercise discretion and independent judgment and have the authority to make important decisions?
If Yes, give percentage of time spent in this capacity:
Machines or equipment used in the performance of essential duties:
Tablet/Laptop/Computer: 20 hrs.
Telephone: 3 hrs.
Calculator: 1 hr.
Other Requirements or Other Factors
Position may require moderate lifting and going into small, confined spaces.
Position may also involve climbing, bending, reaching, etc.
Position may also involve accessing roofs and other structures that may require climbing to heights above grade.
Texas A&M University is dedicated to the discovery, development, communication, and application of knowledge in a wide range of academic and professional fields. Its mission of providing the highest quality undergraduate and graduate programs is inseparable from its mission of developing new understandings through research and creativity. It prepares students to assume roles in leadership, respons...ibility, and service to society. Texas A&M assumes as its historic trust the maintenance of freedom of inquiry and an intellectual environment nurturing the human mind and spirit. It welcomes and seeks to serve persons of all racial, ethnic, and geographic groups, women and men alike, as it addresses the needs of an increasingly diverse population and a global economy. In the twenty-first century, Texas A&M University seeks to assume a place of preeminence among public universities while respecting its history and traditions.