Grant and Contract Office Coordinator Administrative Assistant III - Band C Office of Sponsored Programs
Provide administrative support for Grant and Contract Officer (GCO) and Proposal Advancement activities, as well as general office support. Create the initial electronic records in the EZRA system and provide related electronic document retention. Create and maintain project files and document archives. Serve as initial contact for proposal submission questions and standard post award changes. Manage routing of proposals sent through group mailboxes. Create and maintain project files, prepare documents for GCO's review and signature. Respond to inquiries on award status, respond to general questions and resolve concerns, escalating to GCO's when appropriate. Provide administrative support to Research Advisory Committee. Demonstrate initiative through use of resources and use appropriate judgement. Responsible for processing closed awards and declined proposals. Generate regular reports and modify award status.
Order general supplies for office, maintain staff vacation calendar and send notifications when appropriate, schedule meetings for director and manage calendar when needed. Schedule staff meetings, send and receive deliveries via Fed Ex, UPS, etc. Remain current on office procedures and practices, and monitor for efficiencies and streamlining where appropriate.
Formal training beyond a HS diploma of at least 6 months with a minimum of 2-3 years' experience is an office setting. Must demonstrate proficiency with MS Office suite and be able to manage multiple calendars. Must work to understand the perspectives brought by all individuals; must be adaptable to changing priorities, situations and demands. Should seek opportunities to learn; be willing and able to share knowledge and information; be successful in building working relationships to solve problems and achieve common goals. Must be approachable and responsive to co-workers and customers. Good communication skills with the ability to think and function independently. Must show commitment to work and personal accountability; and strive to achieve individual, OSP and University goals.
Experience in an academic or legal office setting helpful. Notary Public certification is a plus.
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Visa Sponsorship is not available for this position. Relocation assistance not provided for this position.
University Job Title:
Administrative Asst III
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