Rutgers, The State University of New Jersey is seeking a Secretary II for the New Brunswick Outpatient Services at Rutgers, University Behavioral Health Care.
Provides secretarial and administrative services to Unit.
Receives and assists patients and visitors in English and Spanish as needed and handles telephone calls in a professional and helpful manner.
Performs typing assignments and maintains an accurate filing system.
Initiates and composes appropriate correspondence to internal and external sources.
Prepares and maintains attendance records for the Department.
Acts as principal liaison with the Access/Transfer Center on daily operations.
Prepares and distributes patients' initial paperwork to supervisor and clinical staff.
Tracks and updates clients' information for scheduled appointments.
Maintains appropriate log sheets and records needed for efficient operation of department.
Completes appropriate internal paperwork (paper or electronic) required by Department, UBHC, and University.
Maintains office supplies and equipment necessary for efficient functioning of Department.
Serves as liaison between Department and other departments within the University system.
Understands and adheres to Rutgers' compliance standards as they appear in RBHS's Corporate Compliance Policy, Code of Conduct and Conflict of Interest Policy.
Minimum Education and Experience:
Graduation from an accredited program in secretarial studies plus three years of full-time secretarial experience.
An additional year of experience is required in lieu of the secretarial program.
College credits may be substituted on a year-for-year basis for secretarial experience. Up to sixty credits may be substituted for two years of secretarial experience.
Required Knowledge, Skills, and Abilities:
Bilingual skills (English/Spanish).
Proficiency in Microsoft Office.
Proficiency in typing and word processing skills.
Knowledge of Marketplace and procurement policies and procedures.
Physical Demands and Work Environment:
Physical Demands: Position requires standing to 1/3 of the time; walking under 1/3 time; sitting to 2/3 time; reach with hands and arms up to 2/3 time; climb or balance under 1/3 time, stoop, kneel, crouch, or crawl under 1/3 time, talk or hear over 2/3 time; lifting up to 10 pounds less than 1/3 time.
Work Environment: Office setting with moderate noise (e.g. business office with computers and printers, light traffic).
Rutgers, The State University of New Jersey, is a leading national public research university and the state's preeminent, comprehensive public institution of higher education. Rutgers is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to turning knowledge into solutions for local, national, and global communities. As it was ...at our founding in 1766, the heart of our mission is preparing students to become productive members of society and good citizens of the world. Rutgers teaches across the full educational spectrum: preschool to precollege; undergraduate to graduate and postdoctoral; and continuing education for professional and personal advancement. Rutgers is New Jersey's land-grant institution and one of the nation's foremost research universities, and as such, we educate, make discoveries, serve as an engine of economic growth, and generate ideas for improving people's lives.