Reporting to the Chief of Staff (COS), this role supports the development and execution of key projects in the Dean's Office. This role requires strong organizational, project management, writing and implementation skills.
Daily support to the Director of Planning and Strategic Initiatives in a variety of activities central to the Dean's Office, including standard operational projects as well as new initiatives.
Support the Chief of Staff in developing and executing key school functions including but not limited to schoolwide, leadership and faculty retreats.
Manage the administrative functions of two key groups under the auspices of the Dean: Administrative Leadership team (ALT) and Nursing Advisory Board (NAB)
Support the Dean and key administrative areas in the management of international initiatives and visits to the School of Nursing as needed.
Draft specialized correspondence letters/responses on behalf of the Dean.
Manage the administrative functions of the Appointment and Promotions Committee (APC) and Academic Council (AC).
Serve as back-up to the Dean's Executive Assistant as needed.
Serves as the liaison for the Dean's Office and CGI in coordinating visits and preparing briefings for the dean regarding international visitors; manage selection and supply of appropriate gifts.
Assist the Offices of the Dean and Development with proposal development and writing for possible new international business partnerships; researches and prepares reports as needed.
Staff the ALT and NAB; including coordination of communications, calendar of meetings, agenda items, Dean updates, bios, etc. For all staffing meetings, prepare and distribute minutes within 48 hours.
Manage the administrative functions of the Appointment and Promotions Committee (APC) and Academic Council (AC). Serve as the point person to ensure that required faculty policies and procedures are followed and serve as liaison between the Dean's Office, Provost Office, President's Office and Board of Trustees with regard to faculty hiring, promotion and tenure.
Work closely with the Chief of Staff to track, coordinate, and prepare faculty award nominations.
Liaison with the offices of the Dean, Development and MARCOM to oversee the production of a SON annual report.
Track Dean's Office for sponsorships, including conferences that are brand focused; work closely with MARCOM.
Assist Director of Planning and Strategic Initiatives (PSI) in research efforts as needed.
Work closely with the Chief of Staff and Office of Special Events to develop and execute key school functions including but not limited to schoolwide, leadership and faculty retreats; also includes diversity and inclusion training for faculty and staff. In addition, works closely with Office of Special Events on the NAB off-site retreat.
Assist in writing documents for dean's initiatives and create, prepare and disseminate high level presentations as needed.
Update the Dean's Office webpage (About Us) and schoolwide organizational chart.
Assist in preparing Power Point presentations for dean initiatives as needed.
Assist the COS in managing and coordinating high level executive recruitment search committees.
Manage Dean's holiday card list.
Manage selection and appropriateness of Dean give-away gifts.
Assist with proofing documents.
Track professional school memberships; renewals with Academic Affairs.
Performs other duties as assigned by the Dean and Chief of Staff.
Five years of progressively responsible experience in project management or high-level administrative work.
Additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
* JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis.*
Knowledge of international travel, customs and protocol.
Special Knowledge, Skills, and Abilities
Demonstrated strong writing and organizational skills. Must be proficient in Microsoft Office suite.
Demonstrated ability to work independently and meet deadlines.
Starting Salary Range: $49,216 - $52,000; commensurate with experience
Employee group : Full time
Employee subgroup : Exempt
Schedule: Monday – Friday ; 37.5 Hours/Week
Location: Pinkard Building - SON
Department Name: Office of the Dean
Personnel Area: School of Nursing
The successful candidate(s) for this position will be subject to a pre-employment background check.
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