Reporting to the Nurse Manager, the Senior Administrative Assistant supports the Yale Health mission and represents the department of Ob/Gyn both internally and externally. The Senior Administrative Assistant will provide high level administrative, computer and secretarial support while maintaining a consistently professional demeanor. Position ensures that workflow, projects and other requests are completed in a timely manner.
Posting Position Title: Senior Administrative Assistant
University Job Title: Senior Administrative Assistant
Work Week: Standard (M-F equal number of hours per day)
Required Skill/ability 1: Demonstrated experience providing high-level administrative support, i.e., keyboarding, calendaring, coordination of clinical schedules, in a busy ambulatory care setting. Proficiency in MS Office Suite, including Word, Excel, Powerpoint, Visio and Access databases or similar. Thorough knowledge of HIPAA regulations and provisions.
Required Skill/ability 2: Superb organizational skills with the ability to work independently, prioritize effectively, plan ahead and meet multiple competing deadlines with a high degree of accuracy in a fast-paced environment. Demonstrated ability to take initiative and follow-through with well-developed problem solving skills. Excellent time management skills.
Required Skill/ability 3: Superb interpersonal and communication skills and the ability to effectively work and interact respectfully in a diverse environment. Ability to establish and positively manage relationships both internally and externally. Ability to work with poise and confidence while maintaining professionalism.
Required Skill/ability 4: Flexibility and willingness to move between projects or tasks. Attention to detail in keyboarding, including proven proofreading abilities along with excellent grammar, spelling and punctuation.
Required Skill/ability 5: Well-developed critical thinking skills and the ability to use sound independent judgment. Ability to manage confidential and sensitive information with tact and diplomacy. Ability to coordinate the activities and scheduling of support staff. Demonstrated exemplary record of attendance, punctuality and reliability, as attested by references.
Preferred Education, Experience and Skills:
Required Licenses Or Certifications:
Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.