Rutgers, The State University of New Jersey, is seeking a Program Administrator I for the Department of Medical Oncology – Newark at the Rutgers Cancer Institute of New Jersey. This position is located at University Hospital.
The Program Administrator I is responsible for proactive day-to-day operations management of the clinical arm of the Cancer Center. This includes, but is not limited to, proactive engagement and anticipation of clinical faculty needs, human resource management of staff, special projects management, outreach to and liaison with Division stakeholders within and external to the University and financial data and budget management. Among the key duties of this position are the following:
Responsible for day-to-day administrative management. Manages administrative support staff of the Rutgers Cancer Institute of New Jersey at University Hospital to ensure the timely and accurate performance of essential responsibilities.
Develops effective procedures and manages all administrative aspects of the Rutgers Cancer Institute of New Jersey at University Hospital. With guidance from CINJ Faculty Recruitment and Affairs, coordinates all faculty appointments, promotions, awards of tenure and compensation adjustments and provides assistance with applications for New Jersey medical licensing, CDS, DEA licensing and credentialing for new faculty.
Manages all on-boarding procedures with Rutgers Human Resources and the hiring division office to ensure a smooth transition to the Rutgers Cancer Institute of New Jersey at University Hospital. Proactively addresses any concerns or questions from prospective candidates and newly hired faculty and staff.
Organizes speakers and other CME activities, including attendance. Assists in the preparation of paperwork required for submission to the Office of Continuing Education for processing of CME credits for attendees.
Develops and manages all information on the Cancer Institute Intranet website related to the Division of Medical Oncology-Newark. Ensures information is accurate and up-to-date.
Works with CINJ Office of Community Outreach and Engagement for the Division of Medical Oncology-Newark.
Minimum Education and Experience:
Bachelor's Degree in Health Care, Business or Public Administration, or a related field.
Minimum of three (3) years of professional experience involving administrative organization, planning and development and the recommendation of improved methods.
Equivalent education, experience and/or training may be substituted for the degree requirement.
Required Knowledge, Skills, and Abilities:
Ability to work effectively with faculty and staff in a collaborative research setting.
Superior organizational skills with the ability to manage numerous projects and people simultaneously.
Knowledge of or willingness to learn bibliographic software (EndNote) and computer-based literature searches (Medline).
Effective oral and written communication skills.
Proficiency with database and reporting tools such as Microsoft Word, Excel, Access, and PowerPoint.
Prior experience in an educational institution.
Physical Demands and Work Environment:
PHYSICALDEMANDS: Standing, sitting, walking, talking and hearing. No special vision requirements. Lifting up to 25 lbs.
Rutgers, The State University of New Jersey, is a leading national public research university and the state's preeminent, comprehensive public institution of higher education. Rutgers is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to turning knowledge into solutions for local, national, and global communities. As it was ...at our founding in 1766, the heart of our mission is preparing students to become productive members of society and good citizens of the world. Rutgers teaches across the full educational spectrum: preschool to precollege; undergraduate to graduate and postdoctoral; and continuing education for professional and personal advancement. Rutgers is New Jersey's land-grant institution and one of the nation's foremost research universities, and as such, we educate, make discoveries, serve as an engine of economic growth, and generate ideas for improving people's lives.