Salary is commensurate with education and experience.
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a Great College to Work For for four consecutive years.
Grant and Contract Accounting has an outstanding opportunity for a GCA Director.This position will provide University-wide comprehensive post-award research administration and accounting, compliance analysis, invoicing and reporting services to internal and external customers. Provide leadership for unit personnel including focus on vision, change management, innovation, and strategy along with supervising, coaching, developing, mentoring, hiring and training staff. Responsibilities include all aspects of customer service, provide direction to customer services team, design and facilitate training schedules, coordinate campus outreach efforts, and respond timely to escalated campus and sponsor issues.
Initiate, implement, and oversee continual process improvement changes across all process areas within GCA to successfully lead staff through the changes. Recommend and present to advisory groups significant changes impacting customers or process partners and develop implementation approaches.
Supports the University's Research objective by developing and overseeing the majority of centralized staff responsible for University-wide post-award research accounting, compliance analysis, invoicing and reporting for awards totaling more than $1 billion awarded to UW annually.
As a member of the Controllers leadership team, use LEAN principles for daily rapid change management, goal setting, prioritization, implementations, and reflections to improve processes for internal and external customers. Help mature GCA by using Lean's Four Key Systems to further staff and overall office-wide development in: Developing GCA goals and cascading them within the office, ensuring stellar visual management, supporting daily Kaizen (including running daily huddles and weekly/monthly stepbacks), using Leaders Standard Work to constructively assess each workgroup's status and providing feedback based on trends across the organization.
Represent GCA at various forums and meetings. Present process changes and improvement opportunities to and solicit feedback from campus customers.
Participate in interviews and hiring of staff; plans, assigns, oversees, and reviews work; establish daily goals and deadlines and ensure that they are met; coaches and mentors staff; recognizes staff contributions to process improvement ideas; assigns work hours; review and approve leave requests; conducts performance reviews and initiates corrective action, up to and through termination. Be able to step in for Executive Director in case of an absence. Leadership role to include 3 direct reports.
Accounting, Analysis, and Policy / Procedure Development:
Perform complex fiscal analysis and financial reporting of federal and non-federal grant, contract, gift, UWP, discretionary and royalty accounts at the general and subsidiary detail level. This includes projecting, analyzing, planning, interpreting and reviewing fiscal operations involving a variety of disciplines in order to prepare billings, reports and related closings. Manage grants and contracts and related accounts from setup to closeout. Review and approve accounting transactions, journal vouchers, management reports and internal accounting reports for completeness, accuracy and compliance.
Coordinate accounting processes to incorporate new and amended University, state and federal regulations. Work with other divisions within Financial Management and other University offices to develop policies and procedures related to grants and contracts and to respond to changes in external regulations. Communicate new / amended policies and procedures to Principal Investigators, Department Chairpersons, Administrators and Fiscal staff.
Develop, change, implement, and review / evaluate internal controls, policies, and procedures for grant and contract processes including new account set-up, invoicing, reporting, closing, cost sharing, expenditure transfers, compliance review and reconciliation controls and procedures. Integrate procedures and internal controls for automated mainframe and in-house accounting systems.
Assist in audit coordination and establish and implement accounting procedures based on audit recommendations. Special assignments as assigned by Associate Vice President / Controller, Executive Director.
For detailed information on Benefits for this position click here.
Bachelor's Degree in Accounting, Finance or related field of study.
Six to eight years of experience as an accountant.
Ability to exercise discretion and independent judgment effectively in decision-making process in a fast-paced, high demand environment undergoing rapid process changes
Demonstrated experience managing and coaching staff
Ability to maintain harmonious working relationships and effectively address complex and sensitive administrative issues
Strong verbal and written communication skills including ability to interpret and communicate complex policies and procedures.
Proficiency with personal computing.
Equivalent education/experience will substitute for all minimum qualifications except where there are legal requirements such as license/certification/registration.
Knowledge of University on-line Financial Accounting System.
Working knowledge of grant policies and processes.
Demonstrated experience in governmental fund accounting.
Able to rapidly adapt to complex situations and shifting priorities.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.