Program Assistant 2 (UCP 4), Office of First Year Programs and Learning Communities
University of Connecticut
December 30, 2017
The Office of First Year Programs and Learning Communities (FYP&LC) is seeking a versatile and organized professional passionate about engaging and supporting undergraduate students to join its team. Reporting to the Assistant Director of the Learning Community Program, the Program Assistant 2 (UCP 4) will provide responsible administrative support as well as significant program support for the vibrant Learning Community program and other department initiatives.
FYP&LC programs are designed to assist students in their transition from high school to college and to aid in their persistence, success, and retention at the University of Connecticut. Students can participate in one of several exciting Learning Communities such as Global House or Human Rights & Action House where they live together, complete courses, and participate in activities. Students learn to navigate campus and identify opportunities relevant to their interests and talents early in their college career. Each community is led by a team of faculty and student leaders and provides a supportive community experience for students on a large diverse and dynamic campus with a culture of innovation.
The Program Assistant 2 (UCP 4) will assist with the day-to-day operation and programming activities of the Learning Community program.
DUTIES AND RESPONSIBILITIES
Provides administrative coordination and program support for departmental initiatives; coordinates program logistics and administrative support for program staff;
Acts as a resource on matters relating to program activities and on matters relating to administrative policies and procedures;
Develops and maintains accurate departmental records, lists and resource materials and program information; manages department mailings and listservs;
In collaboration with campus partners, prepares Learning Community spaces across campus for the start of each semester; manages space reservation, event/technical arrangements, signage, inventory, and access to learning communities; Assists with administrative tasks associated with recruiting, enrolling and supporting students in programs, events and activities throughout the year, including outreach, and fundraising initiatives and activities, and represents programs at various events.
Performs office management duties; directs the workflow and processes administrative paperwork including fiscal, personnel and student records; may assist in the preparation of budgets and control of expenditures and search administration;
Assists in maintaining websites and social media presence;
Composes and updates documents that are primarily electronic, such as emails, letters, reports, flyers, brochures and posters;
Assists with projects based on evolving department needs and initiatives which may be short-term or on-going and which require technical knowledge and understanding of program specialty and subject area.
Bachelor’s degree in Human Services, Communications, Management, Human Development and Family Studies, Counseling, or related field
Three to five years related experience
Demonstrated experience performing progressively responsible administrative functions with attention to accuracy and detail
Experience working independently and within a team-driven environment
Excellent organizational and time management skills, including handling multiple assignments simultaneously
Excellent and creative written and oral communication and interpersonal skills
Knowledge of, and ability to learn and effectively apply technology as a means to communicate, manage and share information, including working knowledge of Microsoft Office programs specifically Excel, Access, Word and PowerPoint
Ability and willingness to foster a campus climate that is welcoming and supportive of the University of Connecticut’s diverse student body and encourages communication with and among campus constituencies
Ability and willingness to work irregular and flexible hours, including occasional evening and weekend hours
Experience working in higher education
Experience working directly with students and/or supervising or mentoring students
Experience in website design and maintenance in platforms such as Wordpress
Experience utilizing social media as a marketing and communications tool
This is a full-time, 12-month position with excellent benefits.
Please apply via UConn Jobs, www.jobs.uconn.edu, Staff Positions, to submit a letter of application, resume, and the names and contact information of three professional references. For full consideration, please apply by January 21, 2018. Employment of the successful candidate is contingent upon the successful completion of a pre-employment criminal background check. (Search # 2018240)
This job posting is scheduled to be removed at 11:59 p.m. Eastern time on January 21, 2018.
The University of Connecticut is committed to building and supporting a multicultural and diverse community of students, faculty and staff. The diversity of students, faculty and staff continues to increase, as does the number of honors students, valedictorians and salutatorians who consistently make UConn their top choice. More than 100 research centers and institutes serve the University’s teaching, research, diversity, and outreach missions, leading to UConn’s ranking as one of the nation’s top research universities. UConn’s faculty and staff are the critical link to fostering and expanding our vibrant, multicultural and diverse University community. As an Affirmative Action/Equal Employment Opportunity employer, UConn encourages applications from women, veterans, people with disabilities and members of traditionally underrepresented populations.
The University of Connecticut is one of the nation's leading public research universities. UConn's main campus in Storrs is admitting the highest-achieving freshmen in University history. Student diversity continues to increase, as does the number of honors students, valedictorians and salutatorians who consistently make UConn their top choice.