Salary and benefits are competitive. Salary is commensurate with qualifications and experience.
As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a Great College to Work For for four consecutive years.
The eScience Institute at the University of Washington has an outstanding opportunity for a Program Specialist. The eScience Institute's mission is to support researchers across disciplines in developing and applying advanced computational methods and tools to real world problems. With funding from the Gordon and Betty Moore Foundation and the Alfred P. Sloan Foundation in 2013, and the Washington Research Foundation in 2014, we have been significantly advancing our mission. As we continue to grow our educational and outreach activities, we seek support staff to ensure these programs are meeting the needs of the campus community.
The eScience Institute is a fast-paced and dynamic environment. The successful candidate will be a resourceful self-starter who works well both collaboratively and independently. Must be detail-oriented, with strong organizational, planning, problem-solving, time management and stress-management skills. This position will have the working title of Program Specialist. The Program Specialist will need to be comfortable with ambiguity, have an ability to prioritize and manage a changing workload, remain productive during slow times and multitask effectively during busy times. Must be comfortable organizing meetings and outreach activities at multiple locations on and off campus and with colleagues from outside the university. To meet deadlines and to fit into an active academic research environment, a flexible schedule and the ability to work long hours will occasionally be necessary.
This position will provide program management support for the eScience Institute including the collection of metrics for regular evaluation of our programs. Working with Executive Directors, this position will design, schedule, and execute eScience program activities including conferences, meetings, 1-2 week training events, and outreach events. In addition, this position will take the lead in compiling metrics and analyzing data from program participation and evaluations.
For more information on the eScience Institute, visit escience.washington.edu/
Under general direction of the co-Executive Directors of the eScience Institute, this position has the following responsibilities:
End-to-End Program Management
Lead the organization and logistics for our informal education and outreach programs (e.g. Annual UW Data Science Summit, Career Fair, Software Carpentry, multiple 1-week Hackathons, and a 2-week Summer Institute, etc). These quarterly to annual programs serve 10's to 100's of participants and range from 1 day events to multiple weeks. Responsibilities include but are not limited to:
Use independent judgement for troubleshooting competing priorities and schedules.
Identify scope, stakeholders, timeline, communication plan and budget to ensure successful project completion.
Lead/direct the work of student helpers.
Manage agreements and relationships with vendors, ensuring compliance with UW policies.
Manage online registration and payment. Keep events websites and other communications current.
Handle travel arrangements and process reimbursements for attendees.
Ensure compliance with UW regulations.
Identify and ensure delivery of resources, e.g. equipment, supplies, staffing.
Lead the project teams to develop solutions to issues that arise during all phases of the projects/events.
Seek out, negotiate, and execute event sponsorship by internal and external partners.
Metrics and Evaluation
Maintain a clear understanding of all programs/projects in the Institute in order to track user experience.
Track eScience partnerships with industry and other organizations, maintain timelines for outreach and sponsorship requests.
Track service activities and engagements, e.g. for office hours participants and providers, and distill metrics into easy-to-understand graphics to assist leadership in decision-making.
Administer entrance and exit surveys for programs and summarize results for leadership.
Routinely reach-out to users of the Data Science Studio to assess the value of the space and its impact on their research needs.
Assist Executive Directors with annual reports for various sponsor organizations.
Bachelor's degree in business, communications or STEM field and two years of project management and/or event management experience, or an equivalent combination of education and experience.
Demonstrated ability to work independently, problem solve, take initiative, set priorities and handle multiple projects with competing deadlines efficiently and effectively.
Proven experience working in a deadline driven environment.
Strong written and oral communication skills.
Effective and professional interpersonal skills to interact with diverse groups in a team environment.
Proficiency with use of computers, Microsoft Office, Google Docs, electronic mail and Internet systems.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Experience with University policies and procedures.
Experience adding and editing content in WordPress.
Familiarity with UW Ariba system and UW ProCard.
CONDITIONS OF EMPLOYMENT:
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.