Salary is commensurate with experience and education.
As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a Great College to Work For for four consecutive years.
The University of Washington's Office of Sponsored Programs (OSP) within the Office of Research, has an outstanding opportunity for a full time Team Manager based at UW Tower.
This position provides day-to-day management and oversight of a team responsible for reviewing and approving grant and contract proposals, negotiating resulting awards, and exercising independent judgment and thorough analysis on administrative matters throughout the life of the award.
Staff Performance Development and Technical Oversight
Serves as a direct supervisor to all team members and handles all personnel management on the team, including performance expectation monitoring, performance evaluation, professional development opportunities, promotional development growth planning, as well as performance counseling; Provides leadership and mentoring to staff on a daily basis; Works closely with team leads to mentor individual team members in topical areas for professional development; Holds regular team meetings to discuss specific topics, team workflow concerns or to highlight an area of policy or process change; Resolves complex questions or issues that arise, and coordinates with and escalates to OSP Associate Director(s) for resolution, as needed and as appropriate.
Education, Development and Outreach
Reviews, recommends and assists in developing team members' professional development plans and opportunities; Recommends classes, courses or webinars that may be beneficial to the team or the office; Prepares and presents material for staff enrichment and professional development; Works with the OSP Learning Specialist to plan on-boarding of new team members, including subject matter, training pace, evaluation, peer training coordination, and assignment of work during the initial on-boarding period; Prepares and leads outreach efforts to campus units; Represents the Office in interdepartmental workgroups, contributing expertise in matters with broad implications to the University mission.
Team Workload Assessment
Coordinates coverage, workload distribution, and re-assignments to maintain workload balance; Reviews standards and adequate coverage of all workload portfolios on the team, on a periodic basis; Requests and refers to manager reports to inform decision-making on training needs, routing and assignment, performance review, coverage, and other areas. Assists in development of necessary systems and processes to track workload volumes and status;
This position may temporarily accept operational responsibilities for vacant staff positions, as needed, and is responsible for ensuring cross coverage within the team during staff absences. When operating as a back up to staff, this position is responsible for following standard office procedures.
Participates in Leadership meetings on a periodic basis and reports out on operational or policy areas that need review and assessment, office-wide. Based on prioritization, Team Managers and Team Leads work together to address these operational or policy areas. Coordinates assessment, transition and execution of enhanced methods, structures and approaches in the department assignment and work structure within the OSP. Evaluates role responsibilities and team composition needs, office-wide, on a continuing basis, in coordination with the Managers of other teams in OSP, and Leadership team. Makes position adjustment recommendations or team balance changes along with his/her Manager colleagues to the Associate Director and/or the Director. Works closely with the Associate Directors and Director to evaluate specialized policy development and implementation projects based on OSP's strategic planning or due to external changes that impact OSP business operations. Work with partner central offices, the Office of Research, and other University collaborators on sponsored program policy or processes changes, under the direction of the Associate Director and/or Director.
Bachelor's Degree and 6 or more years of increasingly responsible experience and development of expertise in grant and/or contract administration
Supervisory experience or experience leading team operations
Knowledge of federal regulations concerning management of federal assistance funding, including the Uniform Guidance Understanding of compliance requirements Understanding of roles and responsibilities at a large, research university Working knowledge of non-fiscal compliance areas such as conflict of interest regulations, human subjects and animal care policies Understanding of, copyright law, publication policy, intellectual property rights, and data ownership Knowledge of sponsor types and the differences in sponsor requirements Knowledge of federal acquisition processes and Federal Acquisition Regulations (FAR) Familiarity with federal electronic research administration Ability to assess business and legal risk, make independent decisions based on sound judgment, and collaborate with other University offices/officers to problem solve and facilitate the smooth preparation, review and submission of larger, complex proposals Ability to interpret, explain and apply complicated rules, regulations and policies Ability to prioritize, balance, and delegate a shifting amount of workload in a deadline driven working environment. Strong interpersonal and customer service skills Strong analytical skills
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
JD or Master's Degree in related discipline, such as Business Administration or Public Administration
A demonstrated capacity to work with and within a diverse community.
CONDITIONS OF EMPLOYMENT:
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check.
This position requires the ability to meet strict deadlines by sponsors for proposal submission which may require working beyond normal hours including evenings and/or weekends. These deadlines apply to nearly all facets of grants processing and include the sponsoring agencies as well as University personnel. Additional deadlines apply for the federal and state agencies at the close of their fiscal years.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.