Salary and benefits are competitive. Salary is commensurate with qualifications and experience.
As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position please visit our website Benefits page.
The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
The Institute for Learning & Brain Sciences (I-LABS) is an interdisciplinary center dedicated to discovering the fundamental principles of human learning, with a special emphasis on early learning and brain development.
Our research is revolutionizing our understanding of children's development in their early years, and revealing how this affects brain changes in adolescence, adulthood, and aging. Bridging new discoveries and real-world applications I-LABS is part of a growing national and international movement to help children maximize their learning capabilities. We work in collaboration with people and organizations that directly affect children's livesfrom educators and policymakers to national advocacy organizations. Our discoveries shape evidence-based programs and policies that help children everywhere reach their social, emotional, and cognitive potential.
I-LABS has an excellent opportunity for a Grant and Contract Administrator who will serve as this 80-person unit's expert in grants and contracts. The position is responsible for both pre- and post-award activities in relation to a diverse array of federal, state, University and private sponsors (national and international). Working directly with unit Co-Directors, principal investigators (PIs) and other staff, this position has primary responsibility for management of both pre- and post-award duties. Person in this position will develop proposals (e.g. timelines, budgets, budget justifications, facilities, biosketches and citations), ensuring compliance with UW and sponsor guidelines, ensure quality control of materials and manage the submission of proposals and applications. Post award responsibilities include preparing and submitting progress reports and final reports according to sponsor requirements, preparing and submitting Just-in-Time materials.
- Develop complex budgets and other administrative sections of grant, contract and gift proposals based on knowledge of I-LABS and PI research goals. Master the details of sponsor requirements. Provide faculty with clear and customer-oriented descriptions of proposal requirements.
- Advise faculty and other staff regarding grant and contract proposals. Serve as a content expert and resource for faculty and other staff members regarding grant and contract proposals, management and compliance with respect to UW, federal and state policies and regulations.
- Develop interactive Excel budget templates for PIs.
- Lead communications with corresponding staff at other universities concerning large, multi-million dollar, multi-institution federal grants. Proactively communicate with staff to gather needed information and incorporate into I-LABS proposal. Manage activities of this geographically diverse team to ensure compliance with sponsor deadlines.
- Conduct quality control reviews of all proposals to ensure each application is meeting sponsor requirements before being routed in SAGE.
- Interface effectively with UW OSP, GCA offices, as well as program officers and others at funding agencies.
- Proactively work with sponsors to resolve problems with grant application submissions.
- Prepare Just-In-Time documentation and time of award documentation as required by the sponsor.
- Along with PIs, prepare non-competing renewals.
- Consult with PIs and staff concerning payroll and compliance issues on new awards, taking action as needed.
- Work with GCA to establish subcontracts. Coordinate with sub recipients/subcontracts to ensure that proposal requirements and timelines are met. Answer questions and provide guidance of a similar nature as provided to the UW PI.
- Establish calendar of deadlines for progress reports and final reports, alerting PIs with adequate advance notice.
- Develop forms and other materials for supplements and extensions of awards.
- Prepare progress reports, final status reports and perform closing activities for grants and contracts, alerting PIs to any issues that may arise.
- Ensure that monthly budget reconciliations, GCCRs and FECs are reviewed and signed in a timely manner; manage cost share commitments.
- Ensure expenditure documentation is kept in an organized and searchable manner.
- Escalate issues regarding specific proposals to the supervisor and department staff as necessary.
- For grant, contract and gift funds perform reconciliation for purchases/ProCard, update payroll costing allocations, maintain and refresh unit's revolving fund.
Minimum Requirements: - Successful experience with pre-award proposal development and post-award management of grants, contracts, gifts at an R1 academic institution. - Familiarity with UW budgetary policies, procedures, as well as systems such as SAGE and MyFD. - Familiarity with federal grant and contract policies and procedures. - Bachelor's degree in Business or Finance, and at least 3 years' experience in research financial management with substantial responsibility for proposal development including complex budgets and subawards. - Excel at working independently and efficiently, managing details and multiple tasks. - Excellent communication skills both written and oral. - Possess a customer-service orientation.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Desired: - Intermediate to advanced Excel skills - Knowledge and experience with OMB guidelines, grants.gov and eRA Commons
Conditions of Employment: - Willingness and ability to work 40+ hours per week when necessary, especially during high-intensity and deadline driven budgetary events.
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Willingness and ability to work 40+ hours per week when necessary, especially during high-intensity and deadline driven budgetary events.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.