Requisition # 2017-8230 Department Procurement Services Category Financial Services and Procurement Date Posted 13 hours ago Full-Time / Part-Time Full-Time Application Deadline
The Office of Finance & Treasury actively searches for staff members of exceptional ability and promise who share in Princeton University's commitment to excellence, and who present a diversity of viewpoints and cultures. We offer varied professional opportunities spanning all aspects of financial management, analysis, and processing in support of the teaching and research mission. As part of the University community, we respect the dignity and individuality of each member while trying to foster a sense of shared experience and common purpose. We are unwavering in our commitment to both diversity and community and embrace the variety of talents, backgrounds, and perspectives of all of our colleagues.
The Procurement Systems Administrator is the main point of contact for support of all Procurement-specific systems. This role interfaces with Business Analysts from the Finance Administration team, as well as technical resources from within the Office of Information Technology. The Procurement Systems Administrator serves as a subject matter expert in the content, processes, and procedures associated with Procurement applications. This role interacts with campus users of these solutions through communications of key events (system outages, enhancements) and trainings.
The Procurement Systems Administrator has three primary responsibilities:
Manage the non-ERP procurement environments, including system configurations, user access, testing, and integration with the PeopleSoft ERP.
Provide technology support for Procurement Services initiatives, including enabling suppliers in the Princeton shopping portal (Marketplace), supporting the technology for sourcing events, managing software enhancements from the software providers, performing business analysis and reporting, tracking change requests and requirements, and managing outages in real time.
Provide training and support for both internal Procurement colleagues as well as campus users on best practices, ad hoc inquiries; support and deliver formal Procurement Services training to campus users.
The Procurement Systems Administrator implements enhancements to Procurement systems that enhance the experience for both Procurement Services and campus users. This role requires strong collaboration with internal Procurement Services colleagues, as well as the Finance Administration team and technical resources from our software partners.
System maintenance and support
Perform daily system monitoring, verifying the integrity and availability of systems and key processes, such as PO dispatch, supplier messaging, and other points of integration between systems
When an issue is detected, alert the necessary individuals to remedy the issue and initiate communication with impacted users
Review and manage system role profiles and permissions on an ongoing basis, including recommending opportunities for roles to be further refined
Manage custom elements such as workflows and forms and update as needed
Serve as the main point of contact for external software providers for Procurement-specific systems
Serve as the technical contact for key Princeton suppliers with electronic shopping catalogs in the case of system issues
Monitor and review upcoming system functional changes by attending Web-conferences, teleconferences or other supplier-sponsored activities
Assess, document, and communicate system changes to affected parties in a timely manner
Drive Process and System Enhancements
Document business processes in partnership with process owners; maintain and update documentation as necessary
Leverage process documentation to lead and train internal users in new and existing processes
Identify areas for improvement and partner with business owners to implement enhancements
Communicate process changes and enhancements to internal Finance & Treasury stakeholders, Princeton campus users, and external suppliers, as appropriate for each initiative
Track defect and enhancement requests and report on open and closed requests
Partner with internal and external development teams to address identified defects and enhancements
Manage the testing process for all delivered system changes and enhancements
Training and Communications
Develop and deliver communications for affected users that reflect upcoming system functional changes
Partner with internal Finance & Treasury resources to develop training materials for Procurement processes and systems
Maintain training materials over time to ensure that materials accurately reflect current processes
Deliver training to campus through a mixture of instructor-led training sessions, one-on-one sessions, online documentation, ad hoc requests
Benchmarking and Reporting
Produce periodic reporting on system usage statistics and tracking of key processes
Engage with partners to develop dashboards and custom reporting as needed
Develop and maintain relationships with other higher education institutions to benchmark and leverage systems knowledge
Support ad hoc and custom information requests
Bachelor's Degree in Business Administration, Management Information Systems, or related field, OR
5-7 years' experience in a Procurement Environment
Experience with business systems management or system administrator experience
Strong process-mapping and process-improvement skills with close attention to detail
Demonstrated experience with configuration and testing of systems
Ability to define, drive, and translate technical specifications from business functional requirements
Ability to manage multiple priorities
Good working knowledge of supply chain concepts, processes and requirements.
Strong Microsoft Office suite skills
Familiarity with Six Sigma or lean methodologies
Familiarity with PeopleSoft Financial Management or other ERP suites
Familiarity with SciQuest (Jaggaer) or other Source-to-Settle platforms
Experience with integration between Source-to-Settle and ERP systems
Experience in a Higher Education environment
Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW
Standard Weekly Hours
Eligible for Overtime
Essential Services Personnel (see policy for detail)
Princeton University requires all candidates to complete a background check successfully prior to the start of employment. The type and extent of background checks may vary depending on job requirements and/or functions.
Princeton University is a vibrant community of scholarship and learning that stands in the nation's service and in the service of all nations. Chartered in 1746, Princeton is the fourth-oldest college in the United States. Princeton is an independent, coeducational, nondenominational institution that provides undergraduate and graduate instruction in the humanities, social sciences, natural scienc...es and engineering.As a world-renowned research university, Princeton seeks to achieve the highest levels of distinction in the discovery and transmission of knowledge and understanding. At the same time, Princeton is distinctive among research universities in its commitment to undergraduate teaching.Today, more than 1,100 faculty members instruct approximately 5,200 undergraduate students and 2,600 graduate students. The University's generous financial aid program ensures that talented students from all economic backgrounds can afford a Princeton education.