Advertised Summary Job Description: Reporting directly to the Director of Administration and supporting the Associate Dean of Undergraduate Admissions, the Administrative Assistant provides budgetary systems support and serve as primary communicator within the University and to outside constituencies on behalf of the Assoicate Dean and other assigned staff members. Ensures personal contact on behalf of the Office of Undergraduate Admissions to vital constituents.
-Assist with the processing of bills, invoices, travel and business reimbursements, and check requests by utilizing the University's budgetary systems.
-Provides administrative support consisting of managing materials and generating memorandums and other correspondence that deal with confidential information, requiring discrete handling and tact. Other administrative support items include handling confidential phone calls and messages, scheduling appointments on Directors' calendars, and interacting with various University departments and offices, as well as with individuals outside the University. Prepares background materials, reports and minutes for directors' meetings.
-Assists in the organization of on-campus and off-campus recruitment events including arranging room reservations and catering and other administrative tasks.
-Addresses general inquiries via phone, e-mail, and in-person from students, alumni, parents, and high school counselors on a wide array of University policies and procedures.
-Provides administrative support for admissions outreach and travel, such as generating letters, memorandums and other correspondence and scheduling high school visits.
-Coordinates administrative support for the hiring of new professional staff including organizing interview schedules and communicating with candidates.
-Perform other related duties as assigned.
General Minimum Qualifications: High School diploma or equivalent required. Minimum of three years of related experience, or combination of education and experience required.
Additional Specific Minimum Qualifications: Computer literacy required with Windows experience, including Excel, Word, Access, Publisher, and Outlook. Strong analytical ability and database management required. Ability to be creative and comfortable with computer databases. Good analytical and mathematical skill required; excellent written, organizational, communication, and interpersonal skills essential. Must be self-motivated, detail-oriented, and possess patience, tact, and an ability to function effectively with a broad constituency.
**Applications submitted without a resume and cover letter will not be considered**
Preferred Qualifications: Familiarity with Undergraduate Admissions Office procedures preferred.
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It... seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.