A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
This position will report to the Associate Chief Nursing Officer (ACNO) of Children’s and Women’s Hospitals. The Administrative Assistant Senior must exercise considerable discretion and independent judgment and possess highly developed organizational and communication skills, along with a commitment to UMHS core values, including service excellence.
Process payroll for CW Nursing and Midwives
Serve as departmental liaison for HR functions, posting positions, handling hiring paperwork, processing effort changes, leaves of absence, FMLAs, etc.
Great attention to detail and the ability to prioritize and meet deadlines in a timely fashion
Should be familiar with Nursing One Staff Payroll and Scheduling
Should be familiar with Outlook Calendar Scheduling
Prepare spreadsheets, organize data, and track information using Excel
Assist by monitoring reports, compiling summaries and drawing attention to important trends or issues
Monitor department budget and oversee unit gift accounts
Coordinate the agenda and prepare minutes for staff meetings
Assist in planning departmental events
Deposit gift account funds received by the department
Maintain email distribution lists and monitor and grant access to departmental files
Maintain and monitor blue folders
Reconcile department PCard
Provide backup support to other department administrative assistants
Assist with departmental correspondence and communications as needed
Special assignments and projects as needed
May coordinate travel and conference arrangements for the ACNO and other Nursing personnel, including preparation of Concur expense reports.
Review Concur expense reports for completeness and appropriateness prior to ACNO approval
Other duties as assigned
High School diploma with considerable progressive administrative assistant experience
Two to four years of experience in a similar position
Previous payroll experience
Excellent computer skills
Proficiency in Microsoft Word, Excel, PowerPoint, Outlook and One Staff
Excellent verbal and written communication skills
Strong organizational skills and ability to multI-task
Attention to detail is essential
Excellent interpersonal skills
Ability to work independently with minimal supervision and as part of a team
Familiarity with Wolverine Access, MPathways and University purchasing procedures
Knowledge of University policies and procedures
40 hours per week, 7:30 – 4:00 pm (preferred)
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act.
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.
The University of Michigan is an equal opportunity/affirmative action employer.
A great university is made so by its faculty and staff, and Michigan is recognized as one of the best universities to work for in the country. The Michigan culture is known for engaging faculty and staff in all facets of the university to create a workplace that is vibrant and stimulating.For two consecutive years, the Chronicle of Higher Education has placed U-M in its "Great Colleges to Work For..." survey. In particular, the university earns high marks for strong relations between faculty and administrators, a collaborative system of governance, strong pay and benefits, and a healthy work/life balance.