For over fifty years, Unity College has been preparing the next generation of environmental professionals and leaders to successfully face real-world challenges. We believe that we should serve a broad range of students from all backgrounds across the U.S. and the world. To be responsive to the rapidly changing needs of students and society, Unity College has adopted an enterprise model as its institutional organization, expanding the college into two distinct units that offer both undergraduate and graduate environmental degrees: flagship campus and distance education.
On our flagship campus, our liberal arts curriculum is built upon a unique framework of sustainability science the first of its kind in the nation. A distinctive approach to learning provides our students with an exceptional, high-quality education, enabling them to drive real change with leading-edge knowledge and expertise within any of our 17 environmentally focused majors. Our unique location provides extraordinary opportunities for hands-on learning and research, and active and engaged students work together with forward-thinking faculty to make true community-based learning possible. From 225 wooded acres of farmland overlooking Unity Pond in the tranquil village of Unity, Maine, we prepare each of our students to make a mark on the world.
Our distance education unit, started in 2016, extends the effects of a Unity College education to adult learners, and beyond the physical confines of the flagship campus. Unity College Online offers affordable, accredited master's degrees and non-degree credits, ideal for working professionals seeking to advance their careers, helping students become the change maker the world needs while still honoring their commitments, wherever they are.
The Executive Assistant to the President is responsible for the overall operation of the President's office and support of the President in his official responsibilities of the office. This may include analysis, research, preparation, and editing of a variety of reports and presentations. This position primarily provides professional administrative support, manages all of the President's office operations, supports in Board efforts as needed, maintains the President's communications and calendar, logistics, budget tracking, developing and proofing reports and taking meeting minutes. The Executive Assistant to the President also greets visitors, answers phones, files, performs computer work, photocopies and provides other office support. Specific duties include (but are not all inclusive):
Creates and maintains interrelated administrative, confidential and legal filing systems and records, including, but not limited to, historical and legal records of the College, the President's correspondence, personnel records, and records of employee, student, and vendor correspondence.
Take notes and dictation from President at various meetings and events. Takes minutes at meetings as requested by the President.
Responsible for ensuring all aspects of a smooth senior staff meeting.
Answers inquiries independently where there is established policy or precedent.
Maintains department budget; prepares correspondence for the President by composing letters and/or memos; sets up travel arrangements; reconciles expense reports as needed.
Coordinates Board of Trustee candidate visits and supports with Board and donor relations as needed.
Coordinates luncheons, receptions, and campus wide events and meetings for the President as needed.
Assists the Secretary to the Board in preparation of Board Meetings, both committee level and quarterly meetings.
Maintains discretion and confidentiality in relationships with all constituents.
Maintains confidentiality and exercises discretion with private and/or sensitive information.
Receives, compiles and maintains confidential documents and records on behalf of the Office of the President.
Understand, explain and enthusiastically support the College's environmental mission when engaging internal and external constituencies.
Assists with and oversees the budget activities of the office; monitors expenditures of funds, initiates fund transfers and other procedures necessary to maintain sound day-to-day budget activities.
Assist the Chief of Staff (COS) in coordination with meetings, calendar, and deadlines.
Prioritize conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion.
Coordinates with the Chief Officers to ensure calendar, and other functional collaborations are solidified.
Performs a wide range of advanced clerical duties related to the operation of the office; serves as liaison between the President and the President's direct reports and other offices at the College; serves in a liaison and/or resource capacity on projects and assignments.
Screens incoming calls and visitors, referring them to the President or the appropriate staff, providing information as appropriate, or taking accurate and complete messages. Provides liaison functions between the President and staff at all levels, Trustees, and members of the public who contact the office.
Reviews and routes requests for information or complaints to the appropriate area of the College.
Schedules meetings and conferences, sets up appointments, and may represent the President at meetings to obtain information relevant to the President's responsibilities.
Opens and routes mail to the President, and other staff; drafts responses as needed.
The ideal candidate will have a Bachelor's degree in a business field and four years of experience in performing professional level work in the field, as well as:
Knowledge of modern executive office management, practices, procedures, and equipment. Basic arithmetical proficiency. Basic research methods and techniques.
Must exhibit enthusiastic support or passion for the environmental mission of the College to external and internal constituencies.
Ability to embody both internal and external marketing and communications and conduct self professionally.
Must be willing and able to learn and communicate the background and substance of the College mission, including the definition of sustainability science and basic aspects of climate change as it relates to mitigation, adaptation, and resilience.
Ability to prepare and maintain accurate and complete records and files.
Ability to interpret and apply a variety of rules, regulations, statutes, policies and procedures relating to College operations.
Ability to maintain the highest confidentiality of information and materials.
Strong organizational skills as well as impeccable follow through.
Team player with the ability to establish and maintain cooperative working relationships with coworkers, staff, faculty and administrators.
Ability to exercise good judgment and discretion analyzing and resolving confidential, difficult and sensitive situations.
Ability to communicate effectively both orally and in writing.
Strong work ethic with ability to work long hours when necessary.
Knowledge of and proficiency in the utilization of standard office productivity software programs (e.g., MS Word, Excel, Access, PowerPoint, email), personal computers and the Internet.
Understanding of, sensitivity to and respect for the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of Unity Colleges' students, faculty, staff and community.
This position is a full-time, calendar-year, administrative position. Primarily day shift with occasional weekend and frequent extended hours. Must be flexible and cooperative in fulfilling responsibilities and meeting the President's and college's needs.
While performing the duties of this position, is regularly required to sit and talk or hear. The employee is required to stand and walk. Must be able to occasionally lift and/or move up to 40 lbs. Specific abilities required by this job include close, distance, and peripheral vision, depth perception, and the ability to adjust focus. Use of either hand for repetitive movements such as grasping, grasping and turning, and fine manipulation. Able to use the telephone for internal and external communications.
Work is performed mostly in an office setting. The noise in the work environment is usually quiet.
Unity College seeks to attract employees who share a commitment to the environment and to human diversity, and who have an interest in helping students develop an understanding of the richness and complexity of individuals and society.
Interested and qualified candidates should go to www.unity.edu/jobs to complete an application and submit a cover letter and resume as well as 3 references. Review of applications will begin immediately and continue until the position is filled. We look forward to hearing from you!
Unity College, a private college in rural Maine, provides dedicated, engaged students with a liberal arts education emphasizing the environment, natural resources, and the emerging framework of sustainability science. A common interest in developing sustainable solutions to environmental problems unites our students, staff, and faculty. Recently named to the top 30 of the Washington Monthly colleg...e rankings and Princeton Review’s Green Rating Honor Roll, Unity is rapidly becoming recognized as a national leader in sustainability science. Unity College has just finalized its five-year strategic plan designed to transform Unity College into the “A National Beacon” for Sustainability Science, with Distance Programming as a critical objective.Unity College is an Equal Opportunity Employer; applicants from under-represented populations are strongly encouraged to apply.Unity College seeks to attract employees who share a commitment to the environment and to human diversity, and who have an interest in helping students develop an understanding of the richness and complexity of individuals and society.