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Position Summary: We have an exciting opportunity to join our team as a Project Associate.
In this role, the successful candidate is responsible for supporting the Administrative Manager/Supervisor in the daily operations of the administrative office and laboratory. Accurately entering data into logs, transcribing and editing pathology and consultation reports. Liaison with medical practices. Cross covering other associates as needed.
Communicate effectively with other healthcare providers, supervisors and peers.
Complete other duties as directed by the Administrative Manager/Supervisor.
Assist with special projects related to Dermatopathology.
Cover other Associate positions if co-workers are absent.
Assist in coordinating academic research projects within the Dermatopathology Section.
Fill formalin bottles as needed.
Messenger duties as needed.
File pathology reports and biopsy request forms.
Retrieve prior biopsies on cases, obtain or verify clinical information for pathologists and pull all material for cases to be reviewed with referring physicians.
Solve discrepancies on biopsies when questioned by pathologists by verifying information from doctors offices, notifying lab supervisors about changes on blocks, bottles, re-labeling of slides and correcting information on computer and on request forms.
Call in diagnoses to referring physicians as requested by pathologists.
Fax pathology reports to doctors offices.
Answer inquiries regarding the status of pathology reports and give out medical diagnoses to physicians and office staff.
Answer telephones and direct calls to proper staff.
Fax deeper lists to lab at specified times and scan copies of lists on monthly basis for archiving.
Send out Dermatopathology slides in consultation when requested by pathologist.
Mail/ fax final consultation reports and return materials to appropriate places.
Forward and track tissue blocks from consultations sent to the Dermatopathology lab for additional work.
Obtain other material related to consultations such as slides and reports from other labs.
Log in slides received in consultation.
Train staff on scanning procedures for pathology reports and consultations.
Maintain logs of documents scanned and checked.
Train on use and maintenance of scanners used for archiving.
Ensure that all data entry logs and slide labels prepared for the lab are returned in a timely fashion.
Check data entry logs for errors make corrections and print slide labels.
Maintain infection-control log.
Maintain cancer registry log.
Enter data from biopsy request forms into computer for specimens received in lab.
Inventory and ordering of FEDEX supplies.
Match special stains and deepers with new cases when received from lab.
Obtain prior biopsies from outside labs. Pull prior biopsy slides and reports from file. Match prior biopsy with new case when received from lab.
Sort and package reports for mailing.
File copy of reports and request forms in numerical order.
Organize and lay out slides delivered from lab for drying and filing.
Transcribe non-coded reports.
Type and print coded pathology reports and check reports typed by other staff.
Minimum Qualifications: An Associate's Degree is required. Minimum of 1 Year of related experience in an office setting or the equivalent combination of education and experience. Excellent typing and computer skills required. Transcription skills preferred. Must have excellent command of the English knowledge. Must communicate effectively with other healthcare providers, supervisors and peers. Knowledge of medical terminology preferred. Must have excellent organizational skills and be service oriented.
Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.
NYU School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online. If you wish to view NYU School of Medicine's EEO policies, please click here. Please click here to view the Federal 'EEO is the law' poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information. To view the Pay Transparency Notice, please click here.
NYU Langone Health, a world-class patient-centered integrated academic medical center, is one of the nation's premier centers for excellence in clinical care, biomedical research, and medical education. Located in the heart of Manhattan, NYU Langone is composed of four hospitals – Tisch Hospital, its flagship acute care facility; Rusk Rehabilitation; the Hospital for Joint Diseases, one of only fi...ve hospitals in the nation dedicated to orthopaedics and rheumatology; and Hassenfeld Children's Hospital, a comprehensive pediatric hospital supporting a full array of children's health services across the medical center – plus the NYU School of Medicine, which since 1841 has trained thousands of physicians and scientists who have helped to shape the course of medical history. The medical center's tri-fold mission to serve, teach, and discover is achieved 365 days a year through the seamless integration of a culture devoted to excellence in patient care, education and research. For more information, go to www.nyulangone.org.