Under administrative direction, the Director is responsible for planning, directing, coordinating and overseeing the Districtwide Enrollment Management Plan that includes institutional enrollment goals and action plans in support of the District's Educational Master Plan and Strategic Plan. Monitors, researches and analyzes data to develop and implement data driven strategies in support of matriculation, outreach and retention efforts, reviews and establishes enrollment projections and targets, prepares, verifies and submits required state and federal reports, aligns services and resources that provide students access to classes, and supports student equity and success initiatives districtwide.
Examples of Duties/ Essential Job Functions
Provides leadership for the planning, development and implementation of the mission, vision, and goals for enrollment management at the District and develops and recommends action plans to reach those goals.
Works in collaboration with the Districtwide Enrollment Management Committee to define enrollment management, assess and recommend districtwide policies and procedures affecting enrollment management, and
develop a strategic Districtwide Enrollment Management Plan that incorporates the accreditation standards for enrollment management and supports the District's Educational Master Plan and Strategic Plan.
Plans, designs, and consults with administration, faculty and staff on a variety of projects relating to enrollment management such as establishing Full-Time Equivalent Students (FTES) targets, reviewing FTES enrollment projections and enrollment reports, and recommending strategies to maximize growth and efficiencies.
Works closely with Research & Institutional Effectiveness on Districtwide research, District's data warehouse, and other related educational services.
Works closely with Finance & Administration to develop funding models that support and maximize growth potential for each instructional site of the district.
Works closely with Admissions & Records, Financial Aid, Counseling, and the Vice Presidents and Deans of Student Services to ensure college outreach activities support the District's enrollment management and recruitment goals.
Oversees, prepares, organizes, monitors, and verifies the integrity of the data within the student information system and is responsible for the submission of state and federal reports such as the District's 320 apportionment report, enrollment and FTEs reports, FTEs targets and projections, MIS reports, IPEDS reports, and other Districtwide compliance reports.
Oversees, collects, compiles, describes, organizes, analyzes, interprets, and presents data and information related to enrollment management by creating queries and utilizing various types of software such as Microsoft Access, SQL and Ellucian.
Provides highly effective data analysis and makes executive decisions supporting enrollment management for the district.
Works closely with Research & Institutional Effectiveness to research, monitor, and analyze trends in enrollment management, retention, matriculation, weekly contact hours, community college education, college and community characteristics, and student lifecycle, characteristics, and achievement.
Works closely with Research & Institutional Effectiveness to document, write, and present research findings on a variety of districtwide issues such as outreach effectiveness, student retention, student success, and student completion rates.
Provides leadership and support for the coordination of data sharing projects with local K-12 and university partners.
Leads the continuous improvement of Districtwide enrollment management and provides leadership and direction to the Districtwide Matriculation Workgroup, Enrollment Management Committee, District Dual Enrollment Workgroup, and state and federal programs.
Researches, evaluates and recommends changes to procedures and systems related to the collection, reporting, and dissemination of enrollment information.
Maintains current knowledge of and ensures compliance with federal, state and local laws and regulations related to admissions and records, enrollment management, curriculum, and privacy such as apportionment regulations, Title V, Family Education Rights and Privacy Act (FERPA), and Education Code.
Stays abreast of new trends, emerging technologies, and innovations regarding enrollment management, admissions and records, research, education, regulation, business, community, and student characteristics as appropriate to the district.
Collaborates with college staff to maintain accurate course and program information in the District's Enterprise Resource Planning (ERP) system.
Plans, develops and manages the budget and expenditures for the department.
Supervises and evaluates the work of assigned staff, recommends and selects new personnel, and disciplines employees in accordance with established laws, regulations, policies, and procedures.
Serves on committees and represents the district at local, regional, state, and national conferences, meetings, workshops, and training seminars.
Prepares reports, makes presentations, and responds to inquiries from the Board of Trustees, Chancellor, administrators, faculty, staff, students, parents, community groups, outside agencies, vendors, and the public.
May conduct trainings on enrollment management practices and regulations.
Performs other duties as assigned.
Auxiliary Job Functions The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this classification.
Employment Standards/ Minimum Qualifications Education & Experience Any combination of education and/or experience equivalent to: Bachelor's degree from an accredited college or university, preferably in educational or business administration, organizational behavior, statistics, or a related field and four (4) years or more of increasingly responsible experience working in a student services program involving the matriculation process, enrollment management, or admissions and records, including at least one (1) year of supervisory experience. Evidence of responsiveness to and understanding of the racial, socioeconomic, academic, and cultural diversity within the community college student population, including students with different ability statuses (eg. Physical and/or learning) as these factors relate to the need for equity minded practices within the District.
Licenses & Certificates Valid Driver's License
Legal and administrative policies, practices, and processes of local, state, and federal agencies which impact enrollment, registration, grading, transfer, and graduation of students from college programs and specially funded programs.
Federal, state and local laws, regulations, and policies related to student records, information systems, admissions and registration.
Working knowledge of data systems.
Practices, methods, and procedures involved in developing, implementing and conducting effective enrollment management services.
Principles and practices of organization, leadership, management, and personnel administration.
Principles of budgetary planning, preparation, and management.
Principles, theories, techniques, and methods of research, data warehousing and distribution of information.
Capabilities of management information systems that relate to admissions and records planning, budgeting, scheduling, and reporting particularly with multiple funding sources.
College curricula and instructional programs.
Student programs and services at the college.
Enrollment modes such as growth, decline, restoration and stability.
Organization of post-secondary educational institutions.
Record keeping and report preparation techniques to ensure information is accurately presented and reported.
Advanced knowledge of math including statistics, addition, subtraction, multiplication, and division.
Proper English usage, including spelling, grammar, and punctuation in order to compose items such as correspondence and/or reports.
Customer service principles in order to appropriately interact with students, staff, faculty, and the public.
Current computer operating systems, software applications and office productivity software such as word processing, spreadsheets, calendaring, presentation, and database programs.
Analyze a variety of administrative problems to make sound policy and procedural recommendations for their solutions.
Examine instructional, relational, and classroom practices to more effectively engage and support diverse and economically disadvantaged students.
Make effective oral presentations to a variety of audiences with differing levels of knowledge regarding student services.
Effectively communicate with individuals for whom English is not a primary language.
Exercise tact, diplomacy and confidentiality in dealing with sensitive and complex issues and situations.
Plan and organize work to meet established timelines and department schedules.
Operate standard office equipment such as computers, fax machines, copy machines, telephones, and others.
Utilize word processing, spreadsheets, email, online calendaring and data entry/retrieval from database programs.
Use interactive programming languages such as SPSS, SQL or other advanced data access and distribution tools.
Rapidly learn and acquire skills in areas and technologies not previously assigned.
Type at a sufficient speed to maintain workflow.
Develop and direct a comprehensive enrollment management system that supports institutional commitment to student success and equity.
Develop strategic communications, marketing and awareness activities to enhance community understanding of District's enrollment management objectives, services and activities.
Effectively represent the District and campus at community events and present clear, concise, comprehensive reports to all in attendance.
Establish and maintain effective working relationships with District and campus administrators, management, staff, students, diverse community, collaborative partner contacts, independent programs consultant/trainers, and the public.
Understand, be sensitive to and respect the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disabilities and sexual orientation of students, parents, teachers, administrators and staff.
Maintain consistent, punctual and regular attendance.
Learn, interpret and apply federal and state laws and regulations, college and district policies and procedures.
Promote workplace diversity and a positive work environment.
Analyze problems, develop sound problem-solving models, and propose logical solutions to problems.
Collect, interpret, and evaluate complex data and conduct studies to ensure data integrity and support the college and District research, planning and program review.
Research, evaluate data, and prepare comprehensive, concise reports and recommendations.
Prepare and monitor a budget.
Learn Title V, California Education Code, Merit System Rules, Board Policy, Administrative Regulations and collective bargaining agreements in the District.
Maintain confidentiality of sensitive information and records.
Supervise, train, and evaluate personnel.
Operate computers and their peripherals.
Use current common software applications in order to accurately enter and retrieve data.
Physical/Mental Demands The physical and psychological demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands While performing the duties of this job, the employee is regularly required to sit; talk or hear, both in person and by telephone; use hands to finger, handle and feel computers and standard business equipment; and reach with hands and arms. The employee is frequently required to stand and walk. Specific vision abilities required by this job include close vision and the ability to adjust focus. Lift and carry office supplies and equipment weighing up to 25 lbs.
Psychological Demands While performing the duties of this class, the employee is regularly required to use written and oral communication skills; read and interpret complex data, information and documents; analyze and solve problems; observe and interpret people and situations; use math and mathematical reasoning; learn and apply new information or skills; perform highly detailed work on multiple, concurrent tasks with constant interruptions; work under intensive deadlines and interact with District administrators, management, Personnel Commissioners, board members, faculty, staff, representatives of other agencies, and others encountered in the course of work.
Work Conditions The work conditions characteristics described here are representative of those an employee encounters while performing the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Maintain consistent, punctual and regular attendance; required to frequently travel to locations other than assigned site; schedule changes may frequently occur based on business needs; work inside protected from the weather; work outside exposed to the weather and varying temperatures; noise exposure under 65 decibels, roughly that of a normal conversation or a ringing telephone.
The examination process will include screening to ensure applications are complete and meet all minimum qualifications. The application requires the completion of Supplemental Questions to evaluate your education, training and experience relative to the required knowledge and abilities for the position. Answers should be as complete as possible, as no additional information will be accepted from applicants once the application has been submitted. The examination process will include an oral board appraisal interview (100% weight).
Only the most qualified applicants, who pass the minimum qualifications review, will be invited to the oral board appraisal interview. Passing score is 75% out of 100%.
INITIAL TESTING TENTATIVELY SCHEDULED FOR WEDNESDAY, FEBRUARY 14, 2018
To move forward in the selection process, you must complete an online application through this web site. Please attach a copy of your degree or transcripts (including when degree was awarded) as well as the required certifications or your application may be considered incomplete. Resumes may also be uploaded but cannot be used in lieu of a completed application.
The eligibility list, which is valid for at least one year, will be used to fill full time positions at the District Office (Herndon).
THE DISTRICT OFFICES WILL BE CLOSED BEGINNING MONDAY, DECEMBER 25, 2017 AND WILL RE-OPEN ON TUESDAY, JANUARY 2, 2018. STAFF WILL BE UNAVAILABLE TO ANSWER RECRUITMENT QUESTIONS DURING THIS TIME. PLEASE PLAN YOUR APPLICATION ACCORDINGLY.
State Center Community College District Disclaimer: Classification and Compensation Study
State Center Community College District is currently conducting a classification and compensation study through a third party vendor, Reward Strategy Group. A classification and compensation study is primarily designed to focus on the internal and external equity of both the structure by which employees are compensated and the way positions relate and compare to one another across the organization. The Study is expected to be completed by June 2018 and there may be changes to employee's job titles, duties, FLSA status and possibly salary. Lead Maintenance Worker description image
State Center Community College District is an Equal Opportunity Employer. It is the policy of State Center Community College District to provide all persons with equal employment and educational opportunities without regard to race, ethnicity, national origin, gender, age, disability, medical condition, marital status, religion or similar factors as defined by law. We are a Title V employer.
State Center Community College District is committed to lifelong learning and success for all students by providing accountable, accessible, innovative and quality educational programs and services that enable productive citizenship in a diverse, global society.