Provides support for immunization certification processing. Reviews incoming emails and phone calls, responds to routine inquiries, informs manager of messages/cases requiring special handling. Maintains/distributes mailbox activity statistics. Updates student records in SIS with immunization info. Prepares documents for UHS review. Couriers immunizations documents to UHS and I-20 documents to HIO. Prepares FedEx mailings of I-20 documents to students. Provides general Registrar's Office administrative, clerical, and customer service support, as needed. Occasional weekend and evening overtime required.
The Division of Continuing Education (DCE) comprises several entities including the Harvard Extension School, the Harvard Summer School, the Harvard Professional Development Programs and the Harvard Institute for Learning in Retirement. For more than a century, Harvard Extension School has made Harvard faculty and teaching accessible to a diverse community of local, national, and international students. Harvard Extension School enrolls approximately 13,000 students per year in approximately 65 liberal arts and professional fields. More than 650 open enrollments online and classroom courses are offered at affordable prices to our communities across the world. Harvard Summer School offers approximately 300 courses on the Harvard Campus to 6,000 secondary school, college and adult learners and more than 30 international study abroad programs for up to 600 students each summer. The Division also includes the Harvard Institute for Learning in Retirement with approximately 550 active members and Harvard Professional Development Programs offering about 60 two-day, noncredit courses annually.
All formal offers will be made by FAS Human Resources.
Salary Grade: 051
Union: 55 - Hvd Union Cler & Tech Workers
1-2 years office/customer service experience required. Education beyond high school may count toward experience. Proficiency with Microsoft Office software.
Bachelor's degree preferred. Experience in a university setting preferred. Excellent oral and written communication skills. Strong interpersonal skills; organizational skills and follow-through; accuracy and attention to detail. Experience dealing with a diverse population, including non-native English speakers; ability to work well under pressure and collaborate across departments. Must provide a high level of clerical and administrative assistance with great attention to detail, and have the ability to handle a variety of tasks independently and with many interruptions. Ability to handle complex and confidential information with discretion; flexibility in accepting new assignments. Experience with Banner SIS and SalesForce CRM a plus. Knowledge of/experience with foreign languages and cultures desirable.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. T...he University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.