As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our Benefits page.
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a Great College to Work For for four consecutive years.
The UW Department of Pediatrics is dedicated to improving the health of all children by educating physicians of the future, advancing research, advocating for children and providing the nation's best pediatric clinical care. We are committed to building a diverse and inclusive faculty and staff.
The Department of Pediatrics is the second largest department in the School of Medicine. In addition to the large number of faculty and staff, the Department encompasses twenty-one academic divisions and units determined by clinical subspecialty, such as pediatric cardiology, pediatric endocrinology, neonatology, general pediatrics, adolescent medicine, etc.
The Department of Pediatrics currently has an outstanding opportunity for a HUMAN RESOURCES MANAGER.
The Human Resource Manager will be responsible for providing professional level human resources support for the Department of Pediatrics requiring independent judgment, analysis and discretion in effecting, executing, and discharging personnel functions. Additionally, this position will be required to work within Workday in the areas relating to employment, classification, promotions, onboarding, compensation, benefit and training and development. Thorough knowledge of HR policies, procedures, principles and practices are essential.
Staffing, Recruitment and Retention:
Manage all permanent staff, temporary staff and student staffing from conception to hire. Advise hiring managers on recruitment strategies and best practices. Partner with hiring managers to create position descriptions. Develop and implement policies and procedures to streamline the hiring process.
Research and analyze data related to staff salaries, hiring trends, appointments, etc., and provide reports and analysis to facilitate decision-making as requested by Director of Finance & Administration, HR/Payroll Administrator and hiring managers regarding merit, staff retention and reclassifications. and procedures to streamline the hiring process.
Design and implement new hire orientation program. Partner with Division Administrator's to implement orientation program with new staff; ensuring new staff understand and comply with Department and University practices and guidelines.
May lead work of classified staff.
Employee Engagement, Performance Review and Career Development:
Manage and direct the staff annual review process for the Department.
Create, manage and oversee employee engagement/recognition programs within the Department for staff and faculty.
Create and manage 30/60/90 day reviews for new staff employees.
Conduct and document exit interviews.
Manage and provide content expertise on Leave of Absences, specifically FMLA practices and parental leave. Advise staff on best practices and be the department expert on policies and procedures. Manage and monitor Workday reporting for FMLA tracking, record keeping, required communications for staff and faculty taking leave.
Manage and direct the discretionary leave process for the Department.
Manage all J-1 and J VISIT Visa needs within the Department; acting as the liaison between the Department, foreign national and ABC Shared Services.
Develop and maintain and close working relationship with the School of Medicine Administrative Business Center (ABC), UW International Scholars Operations (ISO), internal Department sponsors, as well as current and future visitors as needed to provide assistance to the visa process.
Policies and Procedures:
Manage documentation of all staff HR actions and generate effective solutions that meet the needs of all parties involved.
Work closely with UW Central HR employment to ensure positions and issues are resolved professionally and in a timely manner.
Partner with department leadership with managing Workday activities to ensure actions and responses are in accordance with applicable rules and regulations.
Develop, manage and update Department's Human Resources web pages, researching and evaluating information to ensure accuracy and usefulness to the user audiences.
Participate in the School of Medicine's human resources group.
Serve as backup to the HR/Payroll Administrator as required.
Additional duties as assigned.
Bachelor's Degree in Human Resources Management, Business Administration, Communication, or related field
3-4 years HR and Payroll experience.
Thorough knowledge of HR policies, procedures, principles and practices. Personnel and salary administration, recruitment techniques and management.
Knowledge and experience with Workday.
Ability to handle confidential information with tact, discretion, and diplomacy, and to maintain strict confidentiality.
Excellent written and verbal communication skills, and strong interpersonal skills; ability to maintain a professional demeanor at all times.
Exhibit a proactive, service-oriented manner and ability to deal effectively with a diverse population.
Ability to research and synthesize information and communicate it effectively to lay audiences in verbal and written form.
Ability to work independently and as part of a team, manage priorities, multi-task, problem solve and exercise good judgment in a dynamic and deadline-driven environment.
Ability to work influence change, develop systems, and work collaboratively in the best interest of the Department, School, and/or affiliate institutions.
Must build, manage, and enhance complex working relationships with internal and external entities and have strong interpersonal communication skills in order to document policies, provide advice and influence decision making with Division Administrator's and staff in each setting.
Proven accuracy and attention to detail in work products.
Professional level competency with general MS Office applications, e.g, Word, Excel, Power Point, Outlook, and ability to learn new software applications as necessary to do the job.
Ability to analyze needs, assess potential avenues, and implement creative solutions to ensure a steady flow of high-quality, high-achieving staff.
Highly organized, demonstrate ability to multitask in a consistently fast paced environment in an organized and efficient manner. Self-motivated, flexible, creative, ability to prioritize and be solutions orientated.
Appointment of the successful candidate to this position may be made contingent upon a satisfactory outcome of a criminal conviction history check .
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.