JOB SUMMARY: Reviews, validates, and preps accounts payable documents for vendor file maintenance and/or payment according to departmental and institutional procedures. Duties may involve access and use of confidential information.
Reviews and validates complex accounts payable documents for processing.
Reviews diverse vendor and internal payment and/or file maintenance processing documents for completeness.
Checks for mathematical errors or other material discrepancies in documents.
Processes and reviews documents where judgment must be used because of the number and complexity of various codes, expense distributions, or tax implications.
Examines documents for accuracy in posting, pricing, extending, totaling and adherence to established University policies.
Prepares reports and spreadsheets from a variety of sources.
Forwards documents to other departments for processing as appropriate to departmental procedures.
Performs data entry of invoices, payment requests, and/or vendor file maintenance using current accounting software.
Performs data entry for assigned duties in a timely and accurate manner.
Provides backup as necessary for other data entry activities in order to meet established deadlines.
Prepares and presents supporting documentation for appropriate review and record retention.
Forwards completed work for review as appropriate to departmental procedures.
Compiles documentation on problem resolution and ensures that the pertinent information is stored appropriately.
Reviews, validates, and processes third party wire transfer requests (foreign and domestic) according to assigned tasks.
Communicates requests to third party wire transfer agent and confirms transfer.
According to assigned tasks, processes data entry to accounts payable/accounting program or forwards documentation to appropriate Disbursement Services staff for data processing.
According to assigned tasks, assists with the validation and distribution of Disbursement Services checks.
Prepares check register using current accounting system queries.
Provides supporting documentation for high dollar checks and forwards these checks for counter signature as appropriate to departmental and University procedures.
According to assigned tasks, may research and route returned checks.
Receives, logs, and researches returned checks.
Routes checks to correct address as necessary and requests appropriate documentation/approval for vendor file maintenance.
Forwards returned checks with discrepancies to appropriate Disbursement Services staff for resolution.
Vanderbilt University Medical Center is a comprehensive health care facility dedicated to patient care, research, and biomedical education. Our reputation for excellence in these areas has made us a major center for patient referrals from throughout the Mid-South. Each year, people throughout Tennessee and the Southeast choose Vanderbilt University Medical Center for their health care because of o...ur leadership in medical science and our dedication to treating patients with dignity and compassion.The mission of Vanderbilt University Medical Center is to advance health and wellness through preeminent programs in patient care, education, and research.