Salary is commensurate with education and experience.
The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
The Primate Center's mission is to provide the appropriate environment to support outstanding biomedical research directed towards significant human health issues and nonhuman primate health and biology. To meet this mission, the Primate Center supports biomedical research activities, professional research staff, specifically bred and maintained nonhuman primate colonies, and dedicated facilities and equipment required for nonhuman primate research protocols.
The Primate Center is comprised of 16 core staff scientists and supports translational and pre-clinical biomedical research utilizing nonhuman primates with emphasis in the areas of AIDS-related research, developmental biology, functional genomics, immunology, reproductive biology, neurophysiology, international studies, transplantation and stem cell biology, virology, and development of primate disease models. As a component of the Health Sciences Administration, the Primate Center supports more than 164 affiliate researchers from 21 UW departments and 71 local, national and international institutions. The Primate Center is an integral part of the University of Washington (UW), operating under the auspices of the Health Sciences Administration, and is affiliated with the Schools of Medicine, Dentistry, Nursing and Community Health, affiliated research centers and the University of Washington Medical Center. The Primate Center also maintains collaborations with the Fred Hutchinson Cancer Research Center and the Seattle Children's Research Institute.
The Primate Center has an outstanding opportunity for a Grant and Contract Manager under the general supervision of the Manager of Financial Services. This position is to serve as the expert related to grants and contracts at the Primate Center, specifically the base grant supporting the Primate Center (P51). A major function of this position is to assist faculty and staff in grant submission, as well as the management, development, implementation and oversight of pre-award and non-financial post-award functions, including ensuring all applications, progress reports, submissions, etc. follow the sponsor guidelines, the University guidelines and timelines, and adhere to all grant application regulations and requirements. Position will also participate in financial post-award administration.
Primary functions are as follows:
Serve as content expert and lead project manager for the Center's P51 NIH grant, this includes coordination of multiple departments/offices, reports, submissions, budgets, justifications, non-scientific forms, etc.
Expert resource for PIs, and other staff members regarding other grant and contact proposals and compliance.
Monitors all federal and UW research directives, revises department procedures, and communicates the changes to administrators and faculty. Participates in strategic planning (i.e. business plans to support grants and contracts agreements.)
Advise faculty PIs on sponsor requirements particularly for specialized program announcements and non-federal sponsors.
Prepare routine (and complex) proposals, budgets, non-competing renewals, just in time, etc. and other administrative sections of proposals for grants and contracts based on knowledge of sponsor requirements and program objectives.
Review proposals for potential SFI issues and work with PIs for action.
Interface with the University Office of Sponsored Programs (OSP), Grants and Contracts Accounting (GCA), and Office of Planning and Budget (OPB).
Provide training/education to faculty, staff and students of the department concerning pre- and post-award management.
Coordinate with departments/subrecipients to ensure that proposal requirements and timelines are met under institutional policy.
Track and maintain data and metrics on portfolio, including submissions and awards, etc.
Make recommendations to/for new/updated procedures for pre- and post-award administrative functions.
Post-Award (Non-Financial and Financial)
Ensures department staff (direct reports or others) are meeting department grant and contract policies and that grant administrative deliverables are accomplished.
Post award responsibilities include preparing annual progress reports (i.e., NIH RPPRs) and final status reports for grants and contracts in partnership with the Principal Investigators and department staff.
Coordinate with the post-award contacts via email and phone, as well as holding quarterly meetings, to ensure a smooth hand-off at time of award.
Provide regular updates to faculty and department administrators regarding changes in federal and university research directives.
Lead or contribute to special projects related to grants and contracts.
Support the post award functions of the Center's PIs/budgets related to grant and contract management terms and conditions, award set-up, financial reporting, closeout, etc.
Provide support to Research Liaison related to budget administration and project set-up.
Provide technical advice and interpretation of government and foundation regulations and UW policies and procedures to PIs, program managers, researchers, and support staff.
Provide faculty with clear and customer-oriented services related to processes.
Use independent judgement and decision making to complete work on time and within compliance.
Make recommendations on establishment of new or modified reporting methods and procedures to improve report content and completeness of information, revision of templates, guidelines, forms, etc. , etc.
Work independently with minimal supervision as well as exercise sound judgment within guidelines.
Building Research Portfolio
Responsibilities may include review and dissemination of requests for proposals (RFPs) to staff, including grant opportunity evaluation in relation to Center goals and eligibility.
In collaboration with Research Liaison, implement enhance research portfolio program and implement efforts to grow the opportunities presented to staff/Center (e.g. active outreach, InfoEd-SPIN, etc.).
Occasional cross functional support and coordination of efforts with Research Liaison, as appropriate.
Provide additional support to the Manager, Financial Services with pre-award, post-award and financial services related to grant and contract management and process improvement.
Other duties as assigned.
For detailed information on Benefits for this position click here.
Bachelor's degree in Administration, Finance, or similar, plus three or more years' experience working in research administration with substantial responsibility for proposal development, including complex budgets and subawards.
Experience interacting with faculty and department leadership in project management context.
Demonstrated ability to manage complex and competing priorities to meet deadlines while maintaining attention to detail.
Advanced knowledge/experience with Uniform Guidance, NIH GPS, Grants.gov/ASSIST, eRA Commons, NIH RePORTER, etc.
Intermediate experience with software including Excel and Word.
Ability to take initiative and an overall desire to continue education.
Demonstrated commitment to excellence and continuous improvement/lean methodologies.
Requires ability to simplify complex requirements, expectations and regulations for non-grant staff.
Equivalent education/experience will substitute for all minimum qualifications except where there are legal requirements such as license/certification/registration.
Certified Research Administrator (CRA)
Experience working with UW OSP and GCA.
Experience working with UW systems including SAGE, MyFD, Grant Tracker, Workday.
Knowledge of UW GIM.
Experience with NIH funding mechanisms/grant programs R, P, U, G, C etc.
Ability to think outside the box and manage complex projects, with minimal supervision.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.