Provide administrative support for the Section Chief, Section Administrator(s) and Faculty for the Section of Pediatric Hematology/Oncology to achieve the clinical, research and education goals of the unit and the department.
Receptionist and greeter for the section.
Submit requests for new patient appointments to Nurse & Case Managers, via EPIC staff messaging.
Assist with arranging interviews during fellowship recruitment season, escorting visitors to and from the section.
Act as back up to administrative staff during absences.
Receptionist and greeter for the section, answer section phones and appropriately direct messages, fax, make copies, make deliveries to mail room, receiving dock (as needed) radiology, pathology and outpatient clinic, toretrieve materials for faculty and staff.
Maintain online directories, online paging system and section phone lists.
Maintain patients shadow files, manage incoming (outside) and outgoing medical records, and send out letters prepared by providers to referring physicians. Manage supply inventory and ordering, maintain offsite records storage.
Manage conference room calendars, oversee and maintain physical office space, order repairs for equipment, coordinate work orders with EVS, Physical Plant, CBIS and IT Services.
Assist with arranging visitor schedules, escorts visitors to scheduled appointments.
Assist with preparing Medical Staff Office credentialing and re-credentialing applications for faculty and advanced practice providers, as well as any other tasks associated with their appointment and reappointment in the section.
Arrange faculty travel request, process buy-site, GEMS, and e-payments transactions for faculty.Calendar management.
Manage supply inventory and ordering, maintain offsite records storage.
Other duties as assigned.
Manage interpersonal relationships and interact/communicate with clarity, tact and courtesy with patrons, patients, staff, faculty, students and others required.
Attention to detail required.
Communicate effectively in English, both orally and in writing required.
Ability to identify priorities required.
Ability to recognize and resolve or refer problems required.
Ability to work effectively with supervision and as a part of a team required.
Additional Job Description:
Education, Experience, and Certifications:Education:High School diploma, required.Completion of one year of college, preferred.Experience:Experience working in a hospital/clinic/office setting, required.Customer service contact, required.Technical Knowledge or Skills:Ability to use or learn a range of position-related software applications required. Office experience in a computerized environment required.Knowledge of medical terminology, preferred.Knowledge of electronic medical records (i.e., EPIC), required.Working Conditions and Physical Requirements (if applicable):Ability to deliver files to clinic.Ability to work with constant interruptions.Required Documents:ResumeCove LetterReference Contact InformationPay Range: $18.12-$27.86
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