Part Time 20 hours Grade 009 Out Patient Lab-Ridgeland Schedule 9AM-1PM Responsibilities Position Summary: With minimal direction and considerable latitude for independent judgment, provides specialized administrative support by performing routine and non-routine duties requiring highly advanced secretarial, organizational, and communication skills and proficiency. Responsible for considerable departmental administrative details and duties requiring extensive experience with University and departmental policies, procedures, and practices, and the ability to problem solve independently. Has frequent contact with vendors, Supervisors, Managers, and staff both within the laboratory and with other hospital departments. Responsibilities: Performs routine purchasing and inventory activities for multiple laboratories and functional areas with varying needs. Responsibilities include management of purchase orders, submitting routine orders to vendors, receiving deliveries/reconciling with orders, and maintaining the inventory of office supplies. Independently resolves issues by communicating with the vendor, departmental or University purchasing staff, Accounts Receivable department, etc. Provides general administrative support. Responsibilities include the maintenance of regulatory and other record keeping binders/files, document management and archiving, and coordination of services with vendors (Fed Ex, cleaning services, etc). Manages facility requests and communications. Responsibilities include placement of work orders/access requests with building management, ISD or telecommunications. Acts as the liaison to the real estate management company and service vendors for daily facility issues. Coordinates maintenance of office equipment as needed. Performs routine clerical duties such as meeting requests/calendar coordination, conference room coordination, travel arrangements, expense reports, preparation of correspondence, mail distribution, faxing, filing, and delivery of general communication as requested. Performs other responsibilities and projects as assigned. Qualifications Two years of post-high school education in secretarial studies or the equivalent, three years of secretarial and office experience including a demonstrated ability to work independently with advanced organizational and PC skills, or an equivalent combination of education and experience. Ability to multi task with strong organizational skills. Ability to interact effectively and professionally with co-workers and customers. Strong communication and computer skills.
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Learning at the University of Rochester is also on a very personal scale. Rochester remains one of the smallest and most collegiate among top research universities, with smaller classes, a low 10:1 student to teacher ratio, and increased interactions with faculty.