Full Time 40 hours Grade 009 Ophthalmology Schedule 8 AM-4:30 PM Responsibilities Purpose/Role of Position: Performs professional accounting work at an operating level requiring knowledge and application of general accounting theory, techniques and practices as well as knowledge of the University accounting system. Troubleshoots and solves problems independently. Performs analyses, audits and tests necessary to ascertain integrity of accounting data and account balances as well as assures accurate reporting. Assists with the annual Operating Budget. Performs moderately complex work associated with cost-recording transactions and related activities such as ledger reconciliation, resolving discrepancies to ledgers, requests for payments, employee expense reimbursements, purchase order creation, deposit of non-Flowcast payments, copying, distribution and filing of ledgers. Assists the Optical Shop (Well Eye Care) with their reporting, reconciling and annual inventory. Assists with the maintenance of all financial transactions, reports and spreadsheets for the Basic Research Division of the Department of Ophthalmology. Under the direction of the Research Administrator, initiates corrective action or recommends solutions as appropriate. Job Duties: Prepares COGNOS reports for the Faculty Practice and Department Roll Up. Prepares URMFG Balances. Maintains charges/payment report and Accounts Receivable balances. Reviews information to determine whether it is reasonable and troubleshoots any identified problems. Deposits daily non- flow cast checks, maintains Access database, and research/reconcile paperwork in response to UR audits. Updates monthly and quarterly internal reports and spreadsheets. Brings complex issues to the attention of the Senior Staff Accountant. Reconciles ledger accounts to monthly FRS ledgers balances. Determines if an expense or revenue charge is correct on ledger. Independently identifies and resolves problems. Understands impact of an adjustment on other accounts. Creates a shadow excel system and calculates projections of each ledger. Utilizes both predetermined formulas and independently created formulas based on knowledge of accounting. Able to forecast the financial impact/outcome of expense and payroll transfers of each account. Understands how all the accounts in the Department work together and examines and verifies that all documentation is accurate, appropriate and in accordance with University policy and procedures. Reconciles Grant Encumbrance Management Systems (GEMS) to monthly FRS ledgers balances. Examines and verifies all documentation is accurate, appropriate and in accordance with University and sponsor policy and procedures. Prepares customized monthly reconciliation reports based on the requirements of each grant. Maintains the Research Faculty draw down balances from Start Up and reserve balances. Works with research accountant for ROEs for deficit write offs. Maintains and reconcile sales tax to the ledger. Identifies and resolves any sales tax problems or discrepancies, as well as reconciliation and forecasting for Optical Shop. Reviews/analyzes monthly YTD COGS, Operating Margin and Finishing Lab Usage. Responsible for creation and maintenance of Optical Shop database (dB) in Microsoft access. Maintains data in dB to analyze product pricing, usages and other analysis. Acts as liaison to Interpreter services. Prints monthly ledgers and file. Annually submits ledgers and files to Data Vault and maintain storage log. Submits annual equipment inventory identifying every single piece of equipment that has been tagged by UR finance (any item >$1k for University and >$300 for Hospital). Submits disposal/scrap/sale paperwork when needed. Onsite and offsite responsibility. Maintains all aspects of petty cash/front counter operations as it deals with credit card machines and cash handling procedures (creation, audits, reconciliation, disposition, field all questions). Satellite Operations: Provides maintenance of Satellite Invoicing database (dB) in Microsoft Access. Tracks and disburses VA payments accordingly. Reconciles the satellite ledgers, identifies problems and resolves. Qualifications: AAS degree in Accounting/Bookkeeping plus 3-4 years of related work experience; or an equivalent combination of education and experience.
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