Working title: Program Coordinator Center for Aids Research
Starting Salary Range: $19.24 - $26.47
Employee group: FULL TIME
Employee subgroup: Non-Exempt
Schedule: Monday-Friday 8:30-5pm
Location: East Baltimore
Coordinate administrative activities for the Center for AIDS Research (CFAR). The following functions are included in the scope of work: provide administrative support for the Principal Investigator(s) and CFAR Project Manager; manage and report from various databases; plan meeting logistics for both large and small meetings; manage and update CFAR website; prepare presentations and documents for investigators, as directed; provide administrative and clerical support for CFAR working groups. Coordinate domestic and international travel arrangements for assigned staff. Assist with development of annual reports, financial reports, clinical research reports, and ad hoc reports. Exercise independent judgment to resolve administrative problems. Assist with scientific writing, editing, formatting
Specific duties & responsibilities:
Coordinate and implement office services for the workgroup.
As directed, prepare or participate in the preparation of projects and monitoring activities related to them.
Assist with special events planning, including conferences and working group meetings. Coordinate meeting spaces, menus, logistics, lodging, and travel arrangements for participants. Manage advertisement and promotion of events.
As directed by the Principal Investigators, project manager and working group heads, develop and modify CFAR's website, manage the publication of e-newsletters, and produce written materials for CFAR. With the Project Administrator, organize and implement Twitter and Facebook postings.
Compile information for, format, and produce reports, graphs, tables, and presentations using software including Adobe PhotoShop and Acrobat, and Microsoft PowerPoint, Excel and Word.
Make and coordinate domestic and international travel arrangements for working group and assigned other people.
Provide other administrative support including schedule conference calls, take minutes in meeting; communicate with leadership and working groups.
As directed, review and analyze workgroup operating practices such as recordkeeping systems, forms, office layout, and workflow systems. Recommend and implement approved changes.
Demonstrate intermediate to advanced skills and experience producing printed and electronic media materials using a variety of software applications such as spreadsheets, databases, statistical and graphics packages, and web design software to assemble, manipulate and format data, reports, and/or websites. Strong written and verbal communication skills, including diplomacy skills when working with a variety of national and international partners. Ability to translate scientific findings into lay language. Demonstrated ability to balance multiple work demands.
Required: High school diploma or GED required; Bachelor's degree strongly preferred.
Requires minimum of 5 years progressively responsible related experience. Bachelor's degree may substitute for some experience, to the extent permitted by the JHU equivalency formula. Experience working in any capacity related to research and/or health care strongly preferred. Excellent administrative, organizational and communication skills required. Excellent proof-reading skills, ability to prioritize, handle multiple tasks and to set and meet deadlines along with the ability to work independently are highly desired.
Special Knowledge, Skills, and Abilities:
Intermediate knowledge of office software, including Microsoft Word, Access, Excel, PowerPoint, Photo Editor, Print Shop, Front Page, Access and Adobe Acrobat.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
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