Role/Level/Range: ATO/3/OF Starting Salary Range: $37,518-$51,606 Employee group: Full Time Schedule: Monday - Friday, 37.5 hours Employee subgroup: Exempt Location: Rockville, MD Department name: Advanced Academic Programs Personnel area: Krieger School of Arts & Sciences
Purpose of Position:
This position encompasses the supervision of program operations and program staff members; including registration, communication, marketing and outreach activities, routine administration, and logistical planning and coordination at three locations. In addition, the position assists the Director with fiscal responsibilities, budget management, and policy matters.
Essential Duties & Responsibilities:
Develop and schedule program work plan for staff
Training on policies and procedures
Coaching and Motivating Delegating appropriate tasks
Travel to other locations
Daily Coordination of Program Operations for three regular locations and one partnership location
Course and Event Room Scheduling
Faculty: Contract Implementation and Logistics Planning
Staff: Routine Administrative matters
Member Services,Technology and Enrollment Management
Recruit and retains members
Maintain and manage Access Database
Processes and tracks all membership information in database
Prepare database reports on membership statistics and analysis
Determine web content and update website using Site Executive
Process room scheduling and audio visual requests in the Astra Scheduling System
Edit Program Publications. Production and distribution of monthly membership newsletter
Develop and distribute fliers and brochures publicizing special events/trips
Market and promote membership growth within the University and in the community
Consistent ongoing communication with members on safety, program and campus updates
Collaborate and assist other university departments on potential partnership projects
Preserve smooth working relationships and excellent communication with various departments; Provost Staff, University Staff, and Faculty Members, AAP Staff and Faculty members, Asbury Staff and members
Resolve member/faculty issues verbally or in writing
Budget and Expenditure Planning
Assist Director with development and preparation of program/event budgets by evaluating and recommending expenditures based on cost/benefit analysis, monitoring expenditures to maintainappropriate spending levels while still delivering quality programming, processing invoices for payment, researching invoice discrepancies and preparing financial reports as needed.
Collect and process membership fees.
Maintains records for grant preparation or budget reports.
Determines equipment and supply needs, researches and selects vendors, makes recommendations to Director for approval and then purchases equipment and supplies.
Review monthly Business Warehouse Summaries and share with Director.
Responsible for procurement card transactions, receipts and summary reports.
Prepare, track, correct and resubmit Deposit Transmittal Forms and forward to accounting.
Order office supplies using SAP, and maintain supply inventory.
Assist Director with development of schedule and identification of faculty.
Developing agenda, planning, and participating in staff meetings.
High School Diploma/GED required. Bachelor's degree preferred. Three years related experience required. Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Knowledge and Skill:
Program management, academic and curricular experience, supervision, interpersonal communication skills.
Microsoft Office Suite experience required.
Problem solving skills, follow-through and attention to detail.
Experience working with an older population.
successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at firstname.lastname@example.org. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130... years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Baltimore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.