Salary is commensurate with education and experience
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our Benefits page.
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a Great College to Work For for four consecutive years.
The Institute for Protein Design in the Department of Biochemistry, School of Medicine, is a nationally and internationally recognized leader in cutting edge research in the field of Protein Design. As such, the IPD is of great significance to the School of Medicine, the UW and region. The Program Operations Specialist will be a key member of the program research administration and project management team, and will have a key contributing role in administration of key programmatic projects, collaborations and grant application submissions. The IPD has a culture of support and collaboration that the successful candidate should thrive in. The position will entail thorough understanding of the IPD program mission and exercise substantial responsibilities to ensure the program success.
The Department of Biochemistry currently has an outstanding opportunity for a PROGRAM OPERATIONS SPECIALIST.
This position will play an important role in successful development and operations of major funding mechanisms for research and collaborative projects within the IPD program. The position will require a thorough understanding of the IPD program mission and exercise substantial responsibilities to ensure the program success. It will have delegated responsibility for development and implementation of short and long-term goals, continuous improvement methods and measurable metrics for success. The position will require quick learning and willingness to work hard, with great flexiblity, in a dynamic and highly collaborative environment.
Work under the direction of the IPD Research Manager and Sr. Director of IPD Strategy to manage the new and ongoing projects and collaborations with major funders, federal funding agencies and private foundations. Duties will include collaborative work on preparation of grant proposal documents and submission of grant applications via the Office of Sponsored Programs (OSP). Some of the duties may include:
Develop budgets and budget justifications for grant proposals.
Preparation and submission of grant applications, including postdoctoral grant applications.
Maintain key programmatic and PI resources and manage records, including updated versions of standard NIH documents and publications.
Take part in preparation of grant progress reports and project fiscal reports on monthly, quarterly, yearly basis.
Maintain updated list of IPD publications and ensure NIH-compliance.
Work collaboratively with the central Departmental Grant Manager on grant submissions and related issues.
Manage a variety of project and program related tasks, events and major collaborations with external and internal partners.
Keep up to date on major funding policies, OSP regulations and federal requirements.
Review complex proposal and application regulations for specific funding agencies and foundations, and ensure compliance in proposal documentation.
Fiscal Program Operations:
Work with the Sr. Director of Strategy on budget and fiscal analytics for the variety of IPD costing centers and special projects related to communication of IPD breakthroughs to various stakeholders.
Regular budget review to oversee project spending and resource allocations across the variety of projects, including correct personnel allocation to projects, and to ensure compliance with project funding guidelines and timelines.
Report to IPD senior management monthly on budget status (IPD state budget and project /program budgets, and participate in development of strategic plans and projections.
Contribute to development of material for IPD Advancement fund raising.
Maintain an understanding of the overall mission and objectives of the Institute and the UW Department of Biochemistry administrative processes, policies and procedures to help ensure compliance by IPD staff, faculty, visitors and collaborators.
Support interactions with faculty, staff, postdocs, students and partner institutions to facilitate the Institute's ability to achieve its objectives and operate smoothly and productively.
Play an important role in development and implementation of short and long-term program goals, continuous process improvement methods and measurable metrics for success.
Bachelor's degree or equivalent combination of education and experience
One or more years of experience working in a professional or academic environment in accounting, legal, academic or professional field.
Proficiency with spreadsheets, excellent attention to detail, superior organizational skills.
Excellent writing skills and people skills are a must-have quality.
Bachelor's Degree in business, accounting or related field
Eagerness to learn and contribute solutions to a high performance research organization.
Prior experience/ familiarity with UW financial, budget or grant administration systems and familiarity with UW policies, procedures and systems desired.
Appointment of the successful candidate to this position may be made contingent upon a satisfactory outcome of a criminal conviction history check .
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.