HBS seeks an individual to provide administrative support to the Program Director of the U.S. Competitiveness and the Managing the Future of Work teams.
The U.S. Competitiveness Project is a research-led effort to understand and improve the competitiveness of the United States—that is, the ability of firms operating in the U.S. to compete successfully in the global economy while supporting high and rising living standards for Americans. The Project focuses especially on the roles that business leaders do and can play in promoting U.S. competitiveness. The Project approaches current challenges to U.S. competitiveness as a matter of global concern, not just an American issue.
The Managing the Future of Work project pursues research that business and policy leaders can put into action to navigate the changing nature of work. As companies grapple with forces—such as rapid technological change, shifting global product and labor markets, evolving regulatory regimes, outsourcing, and the fast emergence of the gig economy—they must overcome challenges and tap opportunities to attract, retain, and improve the productivity of their human assets. Rooted in these research areas, project faculty members regularly present the latest research findings to audiences both at Harvard and in economic centers around the country. As a result, we are looking for a highly energetic team player who knows how to deliver complex logistics and juggle shifting priorities while staying focused under tight deadlines.
Essential Duties and Responsibilities:
Working closely with all members of these two teams, the Staff Assistant provides high quality administrative support and has the following responsibilities:
Supports both long-term and day-to-day goals of the Program Director and team members.
Collaborates and communicates professionally with internal and external stakeholders on behalf of the teams.
Helps in the planning and execution of events at Harvard and at other cities across the U.S., including the Young American Leaders Program (YALP) convening young leaders from cities throughout the US; Manage all logistics including but not limited to: communication with participants and guests, the processing of restaurant and classroom reservations, catering orders, A/V, parking reservations, program schedules, preparing handouts and materials, seating charts, etc.
Proofreads, edits, and maintains web presence, meeting agendas, presentation materials, etc.
Prepares and processes reimbursements and invoices, and tracks outstanding expenses.
Provides general administrative support to both teams, including ordering supplies, and requesting service and repair when necessary.
This is a full-time term appointment starting as soon as possible through June 30, 2018, with a strong potential for re-appointment from July 1, 2018, through June 30, 2019.
Candidates are required to submit a resume and cover letter. Resumes without a cover letter will not be considered.
HBS is not able to provide visa sponsorship for this position.
Harvard offers an outstanding benefits package including:
Time Off: 15 days of vacation per year plus Winter Recess, 12 sick days per year, 11.5 paid holidays, and 3 personal days per year.
Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
Retirement: University-funded retirement plan with full vesting after 3 years of service.
Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.
Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services.
Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.
Salary Grade: 053
Union: 55 - Hvd Union Cler & Tech Workers
Minimum 2+ years of administrative support, or related experience.
A strong command of the Microsoft Office Suite, as well as the ability to master new software applications and technologies.
Writing, editing, and proofreading experience preferred.
Strong attention to detail, customer service skills, and communication skills to deliver timely response to internal and external stakeholders.
Must be focused, collaborative, adaptable, and motivated to learn.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. T...he University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.