California Institute of Integral Studies (CIIS) is an internationally-recognized leader in integral education. CIIS has an enrollment of more than 1,600 students pursuing degrees in a variety of academic programs in its schools of Consciousness and Transformation, Professional Psychology and Health, Undergraduate Studies, and American College of Traditional Chinese Medicine. In addition, CIIS hosts a vibrant art exhibition program through The Arts at CIIS, and offers a dynamic array of events through its Public Programs & Performances division, including workshops, concerts, and conferences. The University provides low-cost mental health and acupuncture services to the San Francisco Bay Area through its 10 award-winning counseling and acupuncture clinics. CIIS is accredited by the Western Senior College and University Commission (WSCUC) and Accreditation Commission for Acupuncture and Oriental Medicine (ACAOM).
Reporting to the Registrar, the Registrar Coordinator is a critical position in maintaining and protecting the integrity of our students' records. The Coordinator performs day-to-day operations including registering students; maintaining and disclosing student records information; explaining academic and administrative policies and procedures; and other special projects as assigned. The ideal candidate has excellent time management, communication, and organizational skills, and an exceptional attention for detail and accuracy.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Interact in a pleasant and efficient manner with faculty, students, and staff in person, on the phone, and via e-mail.
Explain academic and administrative policies; appropriately forward requests for exceptions to supervisor.
Assist in maintaining and updating an efficient and accurate student records system in accordance with the policies of the American Association of Collegiate Registrar's and Admissions Officers (AACRAO), the Western Association of Schools and Colleges (WASC), and the Family Educational Rights and Privacy Act (FERPA).
Fulfill registration, transcript, degree and enrollment verification, degree program change, and personal information update requests.
Guide students through online registration.
Produce student ID cards and stickers.
Act as coordinator for the Institute's Financial Petition Committee.
Enter and change grades.
Assist in preparing the Class Schedule.
Monitor access to student records.
Maintain inventory of Registrar's Office forms and supplies.
Other duties as assigned.
Bachelor's Degree (B.A.) or equivalent
Minimum of one to two years of experience working in an academic environment, preferably in a registrar's office.
Intermediate knowledge of integrated educational database, particularly Jenzabar, strongly preferred.
Intermediate knowledge of MS Word; basic knowledge of MS Excel, HTML, internet browsers and email usage.
Knowledge of modern office procedures; correct English usage and grammar; recordkeeping; basic research techniques.
Customer service experience; ability to promote and sustain effective working relationships within a multicultural environment; ability to work collaboratively as part of a team
Ability to quickly learn and clearly communicate detailed information; experience with working with confidential information.
Ability to manage tight timelines and appropriately ranking the importance of multiple tasks.
Ability to remain composed while responding to simultaneous requests for attention.
Minimum typing speed of 45 words per minute.
SALARY AND BENEFITS
Salary commensurate with skills and experience.
NOTES TO CANDIDATE
Working Conditions -- Duties are primarily performed in an office environment at a desk or computer terminal, typically, Monday through Friday.
Background Check -- Due to the sensitivity and requirements of our positions, you should expect to undergo and be cleared of an employment background/criminal check, if extended an offer for employment. You may also be asked to provide proof of educational degree(s), licenses or credentials pertinent to the position. If your job requires driving on behalf of CIIS you will be required to provide proof of a valid driver's license.
Visa Sponsorship -- Visa sponsorship is not available for this position. Applicants must currently be authorized to work in the United States for any employer.
Relocation Assistance -- This position is not eligible for relocation assistance.
EQUAL EMPLOYMENT OPPORTUNITY POLICY
CIIS is committed to providing an open, fair, inclusive, non-discriminatory environment for all individuals across differences of race, religion, sexual orientation, gender identity, national origin, socio- economic status, ethnicity, age, physical ability, or medical condition. We seek to increase the presence, representation and inclusion of U.S. historically under-represented people of color, international, bilingual and bicultural students, faculty and staff; and, to provide an environment that will attract and retain individuals identified as lesbian, gay, bisexual, transgender, queer, questioning and intersex (LGBTQQI).
Screening begins immediately and will continue until the position is filled.
Using the Apply Now link, please submit a Resume and Cover Letter online.
California Institute of Integral Studies is an accredited institution of higher education that strives to embody spirit, intellect, and wisdom in service to individuals, communities and the Earth. The Institute offers interdisciplinary, cross-cultural, and applied studies in psychology, philosophy, religion, cultural anthropology, transformative studies and leadership, integrative health, women's ...spirituality, counseling, community mental health, and the arts. With its personal learning environment and supportive community, CIIS provides an extraordinary education for people committed to transforming themselves and the world.