Responsible for planning and implementing fundraising events and ensuring that goals are met within required timeframes and established budgets.
Oversees the successful execution of fundraising events
Recruits, trains and develops effective volunteer steering committees for events
Researches, develops and implements new approaches to special events
Develops a comprehensive fundraising plan for each event
Ensures that revenue goals are met for events, including corporate sponsorships, ticket sales, auctions and raffles
Ensures that all laws are followed for raffles, auctions, event venue, etc.
Prepares and controls annual and event specific budgets, and controls expenditures to approved budget
Works with Development Database Administrator to maintain a comprehensive donor/sponsor database
Researches and develops new sources of corporate sponsorship for events
Ensures that guests have an enjoyable experience at events
Works with Chief Development Officer to cultivate event donors to support the organization at higher levels
Works closely with and trains program staff to ensure they are able to successfully implement their fundraising responsibilities and help with the success of the events
Works as a team player on other Development initiatives and projects, such as planned giving, grant writing, donor cultivation, and strategic planning.
Performs any or all duties as required or requested by supervisor.
The Director of Special Events supervises a staff of up to 3 people and up to 100 volunteers, depending on the event. Additionally, the Director of Special Events is in a leadership role for others throughout the agency.
The working environment for this position is an open office that is clean and comfortable. It may include some minor annoyances such as noise, odors and drafts. The Director of Special Events is generally in a non-confined, office-type environment in which he or she is generally free to move about at will. However, the Director of Special Events may work in outdoor or non-climate controlled environments while setting up and working events. He/she is expected to travel to meet with prospective donors and to other community sites on a periodic basis using his/her own vehicle and/or public transportation.
In the course of performing this work, the Director of Special Events will spend the majority of the time sitting, speaking and listening. While working at events may have to lift up to 50 pounds, squat, kneel, climb, stand and walk for prolonged periods. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties of the job.
The Director of Special Events in this position operates the following equipment:
General office equipment and machinery
Equipment and machinery necessary for event operation, such as credit card terminals
Personal or company vehicles
These specifications are general guidelines based upon the minimum ordinarily considered essential to satisfactory performance in this position. Individual skills and abilities may result in some deviation from these guidelines.
To perform effectively in this position, the Director of Special Events is required to have:
A working knowledge of fundraising methods including special events, corporate sponsorships and in-kind donations.
A working knowledge of donor database management.
Very effective oral and written communication skills sufficient to write speeches and write/present reports.
Demonstrated project management skills.
Ability to effectively present information to top management, public groups, and/or committees.
Ability to define problems, collect data, establish facts, draw valid conclusions and effectively resolve problems.
Strong personal computer skills including spreadsheets, desktop publishing and word processing.
A working knowledge of how to develop long-term relationships with individuals that might provide support.
Exercises influence to obtain cooperation and support from volunteers, donors, sponsors, community figures and others.
Leadership skills to inspire and lead staff and volunteers.
Strong budget development and management skills.
Ability to work independently and make mature business decisions
Current California driver’s license and a driving record acceptable to the Agency’s insurance carrier.
Typically, these requirements may be met by a combination of a bachelor’s degree or equivalent in business, nonprofit management, marketing or related discipline, or its equivalent, and several years of increasingly responsible experience in nonprofit agency development functions.
The Director of Special Events must be able to perform this job safely, without endangering the health or safety of him/herself or others.
Communication – Communicates well (written and verbal), delivers presentations effectively, is a credible spokesperson to represent agency to public, has good listening skills
Job Knowledge - Understands all facets of job, aware of duties and responsibilities, keeps job knowledge current
Leadership - Provides strong leadership, sets a good example, skilled decision maker, motivator, encourager
Organization Skills - Information organized and accessible, maintains efficient work space, manages time well
Project Management - Monitors status of projects, thoroughly deals with project details, holds project owners accountable, delivers clear and accurate depiction of status, strives to see projects to completion
Results Driven - Defines appropriate goals, works toward achieving goals, articulates vision and steps for achievement
Sense of Urgency - Meets deadlines, establishes appropriate priority, gets the job done in a timely manner
Strategic Thought - Works to establish and articulate vision, shows creativity when defining solutions, develops well thought-out plans to achieve goals