The Research Program Coordinator will be responsible for the day to day operations for aging research studies that span qualitative research methods, use of existing, large national cohort studies linked to claims, and the development and evaluation of deprescribing interventions in pilot studies and clinical trials. Responsibilities will include enrollment, and related tasks, of older adults, their family caregivers, and health care professionals into aging studies sponsored by the National Institute on Aging and the Division of Geriatric Medicine and Gerontology, and include providing remote assistance on a collaborative project based at Kaiser Permanente Colorado by supporting the work of JHU Co-PI and co-investigators. Overall, this includes implementation of research protocols by recruiting and consenting study eligible patients into studies, adhering to the IRB approved study designs and activities, and following study specific timelines. This person will be actively involved in the administration of research studies led by investigators based at the Center for Transformative Geriatric Medicine at the Johns Hopkins Bayview Medical Center. This includes tasks required to obtain and maintain IRB approval for research studies funded by PCORI, NIH, and private foundations, and providing assistance with Data Use Agreements.
This position will require working directly with older human subjects, physicians, home health nurses and administrators as research subjects, and require skills related to the development of research instruments (questionnaires, surveys, and data forms) necessary for study execution as well as testing and implementation of research protocols, obtaining informed consent, collecting and recording data, and ensuring that research protocols are executed appropriately. This individual will also serve as a liaison between multiple collaborators and disciplines, coordinating services and the communication of pertinent information.
Experience with focus groups and semi-structured interviews is highly desired, although not required. Experience with coding of qualitative data would be a bonus.
Specific duties & responsibilities:
The coordinator will help with the administration of several research studies, ranging from a qualitative and quantitative survey of home health agency administrators and staff, secondary data-analysis of an existing national cohort study linked to claims, and the refinement and piloting of a clinical trial of deprescribing among older adults with dementia based out of primary care clinics in Colorado. The primary responsibilities of the position for the study implemented in Colorado including supporting the work of JHU team of investigators, supporting the Denver-based study personnel with development of study materials including protocols, surveys, and organizing an annual national advisory council meeting.
For the non-Denver studies, the coordinator will help design and refine study interview guides and mailed surveys. The coordinator will recruit and enroll eligible participants into protocols, maintain good working knowledge of all assigned protocols and reporting requirements. The coordinator will be expected to organize recruitment venues and then recruit subjects into the protocol. Perform home visits as necessary (rare). The coordinator will be involved in the administration of study procedures; handling all related procedures (i.e.) participant recruitment, enrollment, scheduling, data forms, and mailings; phone interviewer schedules; explaining study procedures to prospective participants and speaking with participants from previous studies, contact potential subjects either by letter or phone, conducting baseline and follow-up interviews and questionnaires; working with the database manager on proper entry of collected data; performing related project tasks and support as necessary.
For all studies, the coordinator will work on complex clinical studies which require a high level of knowledge, coordination, while maintaining regulatory binders for each assigned protocol. This individual will also prepare and submit annual renewal requests, amendments, and adverse event reports with clinical input according to IRB and Sponsor requirement, adheres to all protocol requirements to ensure the validity of the clinical research data, assist principal investigator and/or program manager in defining information and plans required to accomplish goals of studies, assist in the design and creation of protocol specific case report forms as needed, prepares reports on individual participants or the study as required by the principal investigators and/or external agencies, enter participant demographic data into institutional database systems as required, and responds in a timely manner to special projects or queries related to the data. For all studies, the coordinator will be expected to work collaboratively with database managers, analysts, and other study personnel.
Efficiency, organization, and time management skills are essential to the position. This individual must be able to use all standard personal computer work station programs, including Microsoft Word and Excel and Access. In addition, this individual must be able to submit investigator approved communications regarding multiple research studies with Hopkins IRB office through web-based program. Individual must be able to utilize standard telephone equipment and communicate clearly in English with potential subjects so that they understand research protocols that they may volunteer for.
In addition, this individual should be able to occasionally travel in state and out of state to diverse home health care agencies and to help run an advisory council for a clinical trial. Rarely, travel to older adults' homes will be necessary as some subjects are not able to come to the research campus.
Bachelor's degree in related discipline required. Some related experience required. Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
Proficiency in the use of software applications (i.e. ACCESS, Excel and statistical software programs, qualtrics or similar survey websites), databases, spreadsheets, and word processing required. Excellent organizational skills required. Excellent attention to detail skills required. Must have ability to manage multiple and competing priorities. Must have excellent time management skills; oral and written communication skills and be able to work independently. The successful applicant will demonstrate an ability to work well with other professionals with minimal supervision, and comfort being part of a diverse professional team.
Proficiency in the use of software applications (i.e. ACCESS, Excel and statistical software programs, qualtrics or similar survey websites), databases, spreadsheets, and word processing required. Excellent organizational skills required. Excellent attention to detail skills required. Must have ability to manage multiple and competing priorities. Must have excellent time management skills; oral and written communication skills and be able to work independently. The successful applicant will demonstrate an ability to work well with other professionals with minimal supervision, and comfort being part of a diverse professional team
Special knowledge, skills, and abilities: N/A
Any specific physical requirements for the job:
Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard
Handling by seizing, holding, grasping, turning or otherwise working with the hand or hands, but without finger dexterity
Ability to move about and sit and stand for extended periods of time
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
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