Yale University offers exciting opportunities for achievement and growth in New Haven, Connecticut. Conveniently located between Boston and New York, New Haven is the creative capital of Connecticut with cultural resources that include three major museums, a critically-acclaimed repertory theater, state-of-the-art concert hall, and world-renowned schools of Architecture, Art, Drama, and Music.
General Purpose: Lead/manage building operations and related systems for the Lewis Walpole Library. Develop and implement policies and procedures pertaining to operations systems, facility use, health, safety, maintenance and preventive maintenance schedules. Ensure day-to-day operations function and pro-actively improve procedures/efficiencies to ensure best planning and highest level of service in support of campus integral to LWL’s mission and objectives. Work with peers/colleagues to understand requirements of rare materials stewardship and related library programs to ensure the highest level of service to LWL community. Lead and develop opportunities for improving facilities maintenance and operations services by benchmarking with professional colleagues and developing effective relationships with central Yale departments, contracted service providers and other resources. Leads, directs and manages staff.
Plan and oversee facilities maintenance, custodial services, and long-range maintenance planning for the LWL campus. Conduct site inspections, investigate/ resolve issues, oversee repairs/maintenance carried out by LWL staff. Plan, estimate, coordinate and follow-up on repairs & maintenance projects undertaken by Yale/external service providers. Monitor charges imposed by service providers. Ensure timely, high-quality and on-budget delivery and completion of service work, and superb overall management of projects (initiate, track, iterate, communicate, complete, document, close, maintain). Partners with Executive Director and others on development and execution of capital projects.
Develop and proactively implement practices that promote and protect health, safety, security and the quality of work life for LWL. Direct/manage building access controls, security cameras, systems and procedures. Ensure compliance with University policies and standards. Engage and oversee security services of outside contractors in collaboration with University departments. Serve as 24/7 first responder for all matters related to facilities maintenance, campus security, and emergency response. Lead emergency response team, oversee planning, preparation and drills for all conditions that might alter normal operating conditions at the library. Implement plans during actual emergencies, fire alarms and power failures.
Oversee effective delivery and integration of LWL administrative services and local business functions, including procurement. Serve as point of contact for Yale offices, services & outside service providers; monitor adequacy of services delivered. Oversee planning and delivery of services for academic programs and public events hosted on site and at external venues.
Participate in budget development & management to ensure appropriate funds for facilities maintenance, building operations, programing, and services. Oversee daily financial monitoring; authorize transactions per policy; monitor spending vs. budget. Work closely with YUL Business Office to ensure compliance with University fiscal management and business operations standards and policies.
Serve on LWL’s leadership team, relaying information, advising on policy and procedures, and addressing concerns in areas of responsibility. Consult and collaborate with peers and colleagues within LWL / YUL, and across the University and with independent service contractors. Represent LWL at appropriate University forums, and to Farmington town offices as required to ensure compliance with all applicable town regulations.
Required Education and Experience: Bachelor’s Degree and seven years of related experience, or an equivalent combination of education and experience.
Knowledge of physical plant management. Demonstrated experience with construction methods, and with building systems (HVAC, plumbing and/or electrical.) Knowledge of integrated security and/or building management systems such as Johnson Controls.
Excellent managerial, decision-making, planning, organizational, problem-resolution and leadership skills, including ability to manage multiple projects/activities simultaneously, to excellent outcomes. Ability to handle crises as well as a wide range of short and long-term management issues.
Excellent written and oral communication skills, including the ability to adapt communication style to address the needs of individuals at all levels throughout the library and the University, negotiate skillfully with both internal and external constituents, and represent the library well within and outside the University.
Ability to work collegially in a team environment, with a positive, can-do attitude and respect for workplace diversity. Well-developed supervisory skills, including experience with performance feedback and proven ability to direct customer-focused teams.
Ability to inspire a high level of commitment to quality service and continuous process improvement, and to enhance performance standards. Ability to manage improvements and/or changes in business structure while taking into account multiple stakeholders.
Preferred Education, Experience and Skills: Grounds / landscape maintenance experience. Knowledge of historic buildings and site management. Knowledge of business practices, Workday or similar integrated business management systems. Work-related experience in an academic setting or cultural property organization.
Preferred Licenses or Certifications: CFM – Certified Facilities Manager.
Application: For more information and immediate consideration, please apply online at http://bit.ly/2zw8N63. Please be sure to reference this website when applying for this position.
The Lewis Walpole Library
The Lewis Walpole Library (LWL), located in the historic heart of Farmington, CT, is a department of the Yale University Library (YUL) and a research center for the study of the eighteenth century. The Farmington collections complement other signature collections at Yale, one of the premiere international centers for the study of the eighteenth century.
Though a department of the Yale Library system, the LWL is largely self-supporting through dedicated endowments, and currently has a staff of 12 (6 M&P, 6 C&T). The library maintains a close working relationship with the YUL Business Office, Yale Security & Facilities/Campus Planning, and other Yale offices, but for the most part administrative support, as well as most business transactions and facilities maintenance, are managed locally in accordance with local needs and relevant Yale University policies and protocols.
The library supports an active and growing international residential fellowship program that brings 20-30 scholars from the US and around the world to Farmington annually to live on-site and conduct research in the library’s collections. LWL also sponsors a broad range of scholarly seminars and conferences, lectures, receptions, exhibitions, performances, and other public programs which it hosts in Farmington, on the main Yale campus in New Haven, and at venues elsewhere in the US and abroad.
The LWL’s 14-acre campus features a state-of-the-art special collections research facility completed in 2007, three eighteenth-century houses, and an 18th/19th-century barn complex, which support the library’s various curatorial functions, research services, and programs.
We invite you to discover the excitement, diversity, rewards and excellence of a career at Yale University. One of the country's great workplaces, Yale University offers exciting opportunities for meaningful accomplishment and true growth. Our benefits package is among the best anywhere, with a wide variety of insurance choices, liberal paid time off, fantastic family and educational benefits, a variety of retirement benefits, extensive recreational facilities, and much more.
Yale University considers applicants for employment without regard to, and does not discriminate on the basis of an individual’s sex, race, color, religion, age, disability, status as a veteran, or national or ethnic origin; nor does Yale discriminate on the basis of sexual orientation or gender identity or expression.
Additional Salary Information: Commensurate with experience.
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.