SUMMARY: The Assistant University Archivist actively engages students, faculty, and alumni in the collection, use, and preservation of university records and the papers of faculty, administrators, staff, students and alumni of Northwestern University. As a key partner in the teaching and learning mission of the university, he or she will provide leadership for reference, instruction, outreach, web presence, and other research and instructional service functions of the University Archives. This position supervises several student workers and assists in the overall management of the University Archives. Additionally, the Assistant University Archivist will share responsibilities for collection development and donor relations, under the direction of the University Archivist, and provide expertise on materials that document the university’s history. As a member of the Distinctive Collections workgroup, the Assistant University Archivist will work across all units of Distinctive Collections on collaborative workflows and projects that support the mission of the workgroup in particular and of the Northwestern University Libraries overall.
Provides reference and information services for University Archives to university administrative offices, alumni, students, and faculty in all academic disciplines, including answering questions in the reading room and via telephone/email, and providing reference consultations on demand
Provides classroom instruction on the use of archival sources to students, faculty, and others, including working with faculty to design and oversee course projects, participating in the annual Research Resources Forum for grad students, and offering workshops
Assists the University Archivist in the acquisitions of archival collections, maintaining and cultivating relationships with alumni and other donors, and promoting the collections and services of University Archives through outreach and public programming
Supervises one full-time staff member with primary functions in accessioning and processing
Assists the University Archivist in managing the University Archives, including hiring, training, supervising, and evaluating student workers (4-6 per quarter); prepares reports as needed; acts in the place of the University Archivist as needed; orders archival supplies; manages the collection and stacks; coordinates special projects
Directs policies and workflows for making born-digital archival collection materials accessible to researchers, both in the reading room and remotely
Works with the Archival Processing team to manage workflows and ensure that new and legacy finding aids are accessible via various local and consortial discovery systems
Promotes Archives and the Libraries through campus outreach, exhibitions, the Archvies website, and social media
Participates in NUL committees and activities, and collaborates on projects with units in other work groups
Engages in appropriate professional development, continuing education, professional service, and research activities
Contributes experience and skills to the wider community through outreach, volunteer work, collaborative projects with peer organizations and Evanston cultural institutions, campus tours for visitors and NU groups, etc.
Master’s degree in librarianship or related field, or equivalent combination of education and relevant experience
3 to 5 years experience in public services and/or in processing and managing archival collections in a college or university
Aptitude for teaching, training, and public speaking
Valid driver’s licence with verifiable clean driving record
Ability to lift archival boxes weighing up to 50 lbs. and push carts weighing up to 200 lbs.
Good Communicator – demonstrates excellent interpersonal communication skills
Customer focused – strives for high customer satisfaction with a proven record of successful faculty engagement
Collegial – desire to work in a collaborative team-based environment
Adaptable - ability to work effectively in a changing environment
Takes the Initiative - takes ownership of work, completes what is needed without being asked, follows through
Efficient - plans ahead, manages time well, is resource conscious, finds better ways to achieve personal and departmental goals
Record of professional service and research activity
Experience working with donors, friends groups, or alumni associations
The Northwestern University Archives, established in 1935, houses records, publications, photographs, and other materials pertaining to every aspect of Northwestern’s history, including the papers of faculty, biographical information on Northwestern alumni, a complete run of Daily Northwestern issues, a complete set of catalogs and bulletins from each of the schools and 250,000 photographs. The University Archives is an integral part of the Distinctive Collections workgroup, which also includes the Art Library, the Transportation Library, the Herskovits Library of African Studies, the Music Library, the Charles Deering McCormick Library of Special Collections, and the Archival Processing team.
Northwestern University is a highly selective private university with campuses in Evanston and Chicago, Illinois and in Doha, Qatar. One of the leading private research libraries in the United States, Northwestern University Library serves the educational and information needs of the NU community as well as scholars around the world. Its collection contains more than 7 million volumes, a full array of digital resources, and collections of distinction in Africana, transportation, and 20th-century and contemporary music. Northwestern is a member of the Association of Research Libraries (ARL) and the Big Ten Academic Alliance (BTAA). See more information about University Libraries at: http://www.library.northwestern.edu.
TO APPLY: Applications received by January 15th, 2018 will receive first consideration.
Please read ALL instructions and make preparations before proceeding to the application page:
Applications will only be accepted via online submission (see link below).
Please prepare all documents in advance as Adobe PDF files, and please be sure all information is entered correctly and accurately (especially names and email addresses), as there will be no opportunity for online revision after your application has been submitted.
Please also prepare a list of names and email addresses for your external academic references; your references will be contacted directly by the online system and invited to upload their letters on your behalf.
All required fields in the application form are marked with an asterisk and must be filled before clicking the “Submit” button.
Be aware that incomplete applications cannot be saved.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highl...y collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.