University of Maryland Baltimore, Department of Diagnostic Radiology and Nuclear Medicine is seeking a Contracts and Grants Specialist. The Contract and Grant Specialist will independently provide pre-award and/or post-award management for sponsor related funds. Pre-award activities include assisting departmental faculty in the development, preparation, and submission of grant and contract proposals. Ensures all applications meet agency and university guidelines and published time tables and deadlines. Ensures proposals are entered and routed in a timely manner for further review. Post-award activities include detailed reconciliation of assigned project budgets, preparing budget reports, preparing adjustments and corrections in assigned project budgets for further review and approval in order to meet project goals and federal requirements.
UMB offers a generous benefits package that includes 22 vacation days, 14 floating and holidays, 15 sick days; comprehensive health insurance and retirement options; and tuition remission for employees and their dependents at any of the University System of Maryland schools. Essential Functions: · (Pre)Serves as a resource to staff and faculty in reviewing grant and contract proposals and applications. Reviews and interprets funding agency guidelines and regulations and advises faculty as to policies and procedures of those agencies as well as those of the state and University. · (Pre)Assists faculty and senior contract and grants personnel in budget development, advising on determination and computation of appropriate salary levels, percentages of effort, fringe benefit rates, and indirect cost rate and base. . (Pre) Creates proposals in Kuali Coeus and assists with the routing process to get internal approvals. . (Pre) Assists with routing corporate contracts, CDAs and MTAs to CCT through UMBiz system. · (Pre) Navigates the contractual process of sponsored awards with both SPA/SPAC and external sponsors for faculty. · (Post)Provide assistance to faculty in interpreting award terms and conditions and maintaining best financial practices to assure compliance with sponsor requirements, university policies and procedures, and relevant laws and regulations. · (Post)Reviews and analyzes data to solve sponsored research problems; escalates serious problems so that appropriate action can be taken. Recommends and implements updates to workflow, practices, and procedures; prepares reports and summaries on research funding. · (Post)Assists in managing contract and grant budget and authorizes establishment of funds. Review and maintain documentation related to cost transfers, requests for expenditures, effort reporting, budget revisions, and fund statements. Coordinates invoicing, accounts receivable, and deposits in the financial system and ensures payments are applied correctly. · (Training/Policy/Practice)Increase institutional knowledge related to research grants and contracts administration and management and remain current with industry-wide grants management trends/regulations. Assist with implementing changes to UMB policies and procedures to incorporate research administration updates. · (Training/Policy/Practice)Provide ongoing in-service training to faculty, departmental support staff, and central administration to ensure timely education and information related to research related issues. · (Training/Policy/Practice)Liaises with campus Sponsored Programs Administration, Clinical Trials and Corporate Contracts, and Sponsored Projects Accounting and Compliance teams to ensure projects are set up and closed out accurately and in a timely manner. Interacts directly with designation sponsor representatives to clarify ambiguous terms and conditions, and to request supplemental funding, no cost extensions, and other administrative requests. ·(Post) Assists with purchasing materials, supplies and services. ·(Post) Coordinates logistics, scheduling and travel for faculty and staff. ·(Post) Manages petty cash and gift cards for the study subjects. · Assists the Department Research Administrator with other related duties and special projects as assigned.
Education: Bachelors in business, accounting or public administration or another appropriate field, such as Project Management.
Experience: Three (3) years of experience working with contracts and grants including budget and proposal preparation. Experience with NIH grants strongly preferred.
Other: May consider a combination of directly related experience and education.
Financial Disclosure is required.
Knowledge, Skills, and Abilities Knowledge of and skill in the management of pre and post award NIH grants. Ability to manage large grant budgets. Possess attention to detail, excellent organizational and communication skills as well as strong analytical skills.
Hiring Range: Low to mid $60K - Commensurate with education and experience
If accommodations are needed for a disability, please contact Staffing & Career Services at 410-706-2606, Monday – Friday, 8:30am – 4:30pm EST. Maryland Relay can be accessed by dialing 711 (in-state) or 1-800-735-2258.
Equal Opportunity/Affirmative Action Employer. Minorities, women, protected veterans, and individuals with disabilities are encouraged to apply.
Job: Reg or CII Exempt Staff - E1433E
Employee Class : Exempt Regular
Full Time/Part Time: Full-Time
Shift: Day Job
Financial Disclosure: Yes
Organization: Medicine - Diagnostic Radiology and Nuclear Medicine
The University of Maryland, Baltimore (UMB) is the State's public health, law and human services university devoted to excellence in professional and graduate education, research, patient care, and public service. As a diverse community of outstanding faculty, staff and students, and using state-of-the-art technological support, we educate leaders in health care delivery, biomedical science, globa...l health, social work and the law. We emphasize interdisciplinary education and research in an atmosphere that explicitly values civility, diversity, collaboration, teamwork and accountability. By conducting internationally recognized research to cure disease and to improve the health, social functioning and just treatment of the people we serve, we foster economic development in the City, State, and nation. We are committed to ensuring that the knowledge we generate provides maximum benefit to society and directly enhances our various communities.