Academic & Faculty Affairs – SAIS Emeritus Institute
Personnel Area (School):
School of Advanced International Studies (SAIS)
This position will provide a high-level of administrative support for the newly created School of Advanced International Studies (SAIS) Emeritus Institute, which will support the continued intellectual engagement of retired Johns Hopkins SAIS faculty, to allow them to continue pursuing academic interests and conducting research, fundraising, and other academic activities with the support of SAIS. This position will be primarily responsible for supporting all day-to-day activities of the emeriti at the institute including communications, event planning, scheduling, budget management, website maintenance, and scheduling.
Provide administrative support for all SAIS Emeritus professors, which includes scheduling and maintaining calendars, composing and editing correspondence, and making copies of correspondence or other printed material
Serve as first point of contact for the SAIS Emeritus Institute by responding to inquiries, providing guidance, answering calls and other incoming communications, and other administrative tasks as assigned.
Provide logistical support for visitors, to include office/hotel reservation, pick-up and return of office keys, computer connections, assigned office name tag/labeling, and arrangement for seminars and presentations.
Assist faculty with research projects by conducting internet-based and library research, when needed, composing documents, and other administrative tasks related to specific projects.
Plan and organize events, such as seminars, meetings and conferences, and serving as the primary on-site contact and providing on-site support for logistics. This will include travel arrangements and hotel reservations for participants, meeting space reservations, organizing meeting materials, preparing presentation, setting up teleconference connections, catering and taking/taping and/or transcribing of minutes of meeting, as needed.
Edit and prepare publications, such as conference reports, brochures, and newsletters.
Record and transcribe spoken and written information from meetings or other formal proceedings, when needed.
Manage and reconcile program budgets and accounts, processing invoices and reimbursements and arranging travel for emeritus faculty and scholars.
Collaborating with the Office of Communications and Marketing to manage the content of the website and all other social media related mediums related to the SAIS Emeritus Institute.
Perform other duties as assigned.
High School Diploma required; bachelor's degree preferred.
Three years’ related experience. Additional education can be substituted for experience.
Previous experience managing, monitoring, and maintaining budgets.
Prior experience working in a higher educational environment preferred.
Office management including delegation, time management and organizational skills
Excellent oral communication skills in order to interact with students, faculty and all levels of administration and from diverse cultures
Excellent written communication skills, including experience in editing, article writing, proposal and report preparation, and recruitment publications
Managing multiple tasks
Strong technical skills – Intermediate to Advanced levels of Microsoft Office Suite (Word, Excel, Access, PowerPoint) or equivalent.
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130... years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Baltimore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.