Assistant Program Administrator/Sr. Academic Program Coordinator*
Starting Salary Range:
$50,000 - $59,000/per year
M-F; 8:30 am – 5 pm
Foreign Policy Institute and the Philip Merrill Center for Strategic Studies
Personnel Area (School):
School of Advanced International Studies (SAIS)
Reporting to the Associate Director of the Foreign Policy Institute and to the Assistant Director of the Philip Merrill Center for Strategic Studies, the Assistant Program Administrator for the Foreign Policy Institute and the Philip Merrill Center for Strategic Studies is responsible for providing high-level administrative management support.
Participate in the preparation of new grant applications and existing grant reports, working closely with the SAIS business and development offices to ensure requirements and deadlines are met;
Work with the Associate Director to develop metrics for tracking and evaluating project outcomes;
Assist in setting FPI and Merrill Center priorities and formulating programs;
Serve as a point of contact and source of information about the FPI and Philip Merrill Center for other administrative units at SAIS, students, fellows, and faculty;
Assist the Director and Associate Director in developing and supporting program initiatives from fellows and other affiliated scholars;
Manage all logistical aspects for onsite and offsite workshops, conferences, and executive education programs, overseeing the administrative support team;
Represent the programs to key stakeholder groups, including university leadership, faculty, fellows and staff as well as external partners, funders, and program participants, including senior members of the military and diplomatic corps;
Act as project manager, as assigned, for the FPI and Philip Merrill Center;
Assist in the management of budgets for programmatic and administrative activities;
Participate in recruiting, interviewing, training, and monitoring of student employees;
Manage the copyediting and publication process of scholarly materials, working closely with outside vendors (editor, designer, and printer);
Manage the internal JHU contracting process for outside vendors;
Draft high-level communication for program leadership;
Prepare reports on budgets, executive education recruitment, market analysis, and various program statistics;
Provide guidance to the Program Assistant about the implementation of seminars, professional development activities, and networking events;
Implement and oversee departmental online marketing and communication strategies (websites and social media), analyzing trends, producing reports, and suggesting improvements.
Attend and represent programs at monthly SAIS social media meeting;
Work with the Office of Marketing, Communications and Strategic Initiatives on enhancing outreach strategies;
Attend and represent the programs at the weekly SAIS high-level events meeting. Act as main point of departmental contact for the SAIS events team;
Help identify opportunities to build programs and cultivate relationships with potential fellows, funders, and partners;
Assist in the management and administration of the FPI Hummel Seed Grants through advertising and evaluating grant proposals by SAIS faculty.
Other duties as assigned.
*Please note, the appropriate working title will be determined based on the candidate's qualifications and experience.
Computer & Other Special Needs for Position:
Strong working knowledge of PCs and Microsoft Office applications (Word, Excel), the internet and e- mail applications (preferably Outlook). Use various software applications to assemble, manipulate and/or format data and/or reports.
Degree of Independent Action Performed:
Has a moderate level of autonomy. Overall objectives are given and the supervisor and employee collaborate to define deadlines and work to be completed.
Internal & External Contacts:
Deans, faculty, scholars, outside guest lecturers, directors, managers, supervisors, administrators, staff, students, alumni, fellows, corporations, associations, agencies, vendors, suppliers, contractors, consultants, job applicants, sponsored funding organizations, private gift donors, senior military, senior government officials, senior members of the diplomatic corps, other universities, and research institutes.
Skills & Knowledge:
Strong administrative and problem-solving skills; ability to learn new skills quickly.
Detail-oriented, well organized, and ability to handle multiple projects simultaneously.
Strong interpersonal and excellent customer service skills.
Excellent oral and written communication skills.
Advanced organizational and time management skills.
Strong budget management skills.
Strong project management skills.
Strong proficiency in database management and computer applications (e.g., Word, Excel, Access, PowerPoint, Wix, Constant Contact); willingness to learn additional applications as needed.
Willingness and ability to travel domestically.
Commitment to diversity and to serving the needs of a diverse population.
Five years' progressively responsible administrative/academic experience required; program administration, preferably in higher education, non-profit, public affairs, or other government entity, strongly preferred.
High School Diploma/GED required; Bachelor's degree in government/international relations or related field preferred.
Ability to sit in a normal seated position for extended periods of time.
Reaching by extending hand(s) or arm(s) in any direction.
Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard.
Communication skills using the spoken word.
Ability to see within the normal parameters.
Ability to hear within the normal range.
Ability to lift 50-100 lbs (with assistance); lifting and carrying printed publications and supplies.
Bending, kneeling and/or standing during events and/or presentations.
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130... years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Baltimore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.