Work Schedule/Hours: Monday-Friday/8:30-5p/37.5 hrs.
Location: Abuja, Nigeria
The Finance Director is the primary financial officer of the program. S/he ensures that financial functions support the timely and effective implementation of the program's technical scope of work. S/he ensures that resources are allocated and used in compliance with agreement requirements, applicable USG regulations, and appropriate standards and procedures.
Performanceis measured in each of the areas below (program management, people management, technical work, and professional and organizational growth) with five criteria:
Quantity of Work
Quality of Work
Initiative, Problem Solving & Innovation
Interaction with Others
Performance of staff who supervise other staff will also be measured in:
Utilization and Allocation of Resources
Essential Duties and Responsibilities include the following. Other duties may be assigned.
Assist program staff in Nigeria, and potentially other countries with CCP field offices, to understand and implement policies, procedures, systems and tools for operational excellence and compliance.
Assist in the development and monitoring of project startup and closeout plans. Maintain systems to track status of those plans. Assist program teams to utilize those start-up and closeout system tools and identify for senior managers key challenges in startup and closeout.
Assist country offices with implementation of operational policy and procedure. Once policies, procedures and plans are approved and implemented, monitor operations to ensure compliance.
Assist staff with implementation of regulatory and financial requirements to include adherence to JHU's policy manual, country specific manuals and host Country requirements. Monitor sponsored programs for compliance and adherence to policy.
Ensure staff orientation to compliance procedures, such as procurement, and certify that that staff are oriented annually.
Present information and respond to questions from program teams, HQ, sub-recipients, vendors, ICs, donors, host government officials and other external parties.
Work independently on simultaneous projects and demanding deadlines.
Coordinate with Baltimore on requirements for registering offices with foreign governments, securing office leases and opening foreign bank account.
Ensure projects close out smoothly by assisting with lease terminations, property dispositions, bank account closings and financial settlements.
Carry out supervisory responsibilities for identified staff in the country office including on-going review of work based on measurable criteria; quarterly discussions on progress, challenges and performance; and annual performance reviews.
Review portfolio of work of supervised staff.
Interview, hire, train and mentor Core Support (administrative, human resource and finance) staff members within JHU's HR organizational policies and procedures.
Ensure compliance with Nigerian labor law and competitive compensation plans.
Review payroll and imprest information to ensure that in-country disbursements are consistent with employment related documentation such as employment contracts and Statements of Benefits and Allowances (SOBA) and conform to local requirements.
Assist program teams, the HR and the Finance Departments to ensure that overseas operational documentation is developed, implemented and followed appropriately per University and sponsor guidelines. This includes assistance with ensuring processes are followed for development or updating of local in country Personnel Policy Manuals, and Emergency Plans.
For emergency plans, maintain updated contact information monthly. Assist where necessary in coordinating emergency response.
Ensure that severance requirements are reviewed against labor laws periodically and that severance is being budgeted and accrued appropriately. Review final year project work plans to ensure that severance .and other terminal payments are accommodated. Monitor and ensure routine tracking with HR Baltimore as it relates to expat and TCN SOBA.
Responsible for independently deciding for program staff the proper procurement contractual procedures; contractual decisions are difficult and critical and involve complex legal and regulatory issues that require good judgment weighing thoroughness against efficiency. Decisions often have to be made quickly and always in compliance with federal and JHU regulations.
Read, analyze and interpret general business periodicals, professional journals, technical procedures or governmental regulations.
Review, approve, and monitor purchase requisitions, invoices, check request, and wire transfer (domestic and international).
For non-standard purchases, which represent the vast majority of CCP purchasing activity, ensure that program staff understand and comply with all JHU Purchasing requirements concerning vendor selection criteria and price justification.
Identify and maintain relationships with vendors and associations that provide relevant information and services as well as utilize web searches and networking with collaborating and peer institutions to conduct research.
Work with program teams to ensure that finance and administration procedures are implemented in a timely and thorough manner. Assist them to implement those procedures where appropriate.
Monitor and initiate required annual audits and complete financial reports in a timely manner.
Implement, train staff and establish systems for budget management.
Ensure routine sub recipient monitoring and performance certifications by COP.
Implement the JHU sub monitoring procedures to include bi-annual detailed review of sub-recipient expenditures.
Keep abreast of Federal, State, and Local law, as well as JHU policies as they apply to job duties and responsibilities.
In this capacity, position is responsible for assisting in developing budgets and monitoring expenditures, supporting all financial needs of Field Office, and providing accurate and timely information to Senior Management, CCP Unit Chiefs, Program Officers and donor personnel.
Monitor on-campus and off-campus budgets, expenditures and spending patterns; report to program and finance management concerns regarding expenditure rates, allowability and allocation of expenses, line item expenditures and budget balances.
Research and prepare recurring and special financial reports (work plan updates, pipelines, etc.) for program staff and external organizations.
Act as liaison between program staff and University accounting system.
Oversee, advise and assist program staff in the preparation of annual country and core work plan, proposal/new funding and activity budgets. Use critical thinking skills to review budgets, ensuring various line items have been included and F&A rates appropriately applied/calculated.
Provide routine reporting updates to disbursement reports, contract status sheets, administrative updates and monthly activity reports. Meet at least monthly with program/project manager to discuss current financial report.
Remain abreast of JHU and Donor requirements. Act as resource to program teams on JHU policy and Donor policy, namely USAID. This requires in-depth knowledge of previous OMB circulars, as well as the new Uniform Guidance.
Work closely with Sr. Administrative Manager, Finance Operations and Compliance Manager and International Operations Manager to troubleshoot issues. Research relevant policies and provide recommendations for improvements to include new "policy" documents, templates and/or other tools to achieve results.
Specific duties & responsibilities: S/he ensures that resources are allocated and used in compliance with agreement requirements, applicable USG regulations, and appropriate standards and procedures. The Finance Director also oversees the timely issuance of sub-awards and contracts issued under the cooperative agreement and procurement of commercial goods and commercial services. S/he also oversees cost share within the project.
Bachelor's degree required in a related field;
Five years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting. Two of those years must include working in a lead or supervisory capacity with extensive supervisory responsibilities or high level, direct involvement in JHU grants and contracts leadership development training projects, serving as a recognized subject matter expert.
Experience working in Operations, Finance or Administration in NGO sector required; work experience with an international NGO experience a plus; work experience with an international University preferred
Previous experience working in a finance position in an overseas post, one under JHU regulations and policies preferred.
Experience working on a USAID funded cooperative agreement required
Proficient with Quickbooks
Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
Master's degree or CPA/ICPA preferred
Has at least five (5) years’ experience leading administration (reporting, financial management, and compliance) of large (defined here as having a life-of-project budget of $20M or more) health and development contracts or agreements that serve clients in developing countries, strongly preferred
Has experience working in partnership with U.S. Government agencies or other large donor agencies
Has achieved Nigeria experience
Special knowledge, skills, and abilities:
Has at least five (5) years’ experience leading administration (reporting, financial management, and compliance) of large (defined here as having a life-of-project budget of $20M or more) health and development contracts or agreements that serve clients in developing countries, strongly preferred. Has experience working in partnership with U.S. Government agencies or other large donor agencies.
Must have strong command of the prevailing regulations that govern our sponsored awards (namely USAID) and strong accounting/financial skills
Must demonstrate proficiency in QuickBooks and have intermediate to advanced skill level of financial software applications, databases, spreadsheets and/or word processing (e.g. SAP, QuickBooks, Microsoft Outlook, Access, Excel and Word)
Ability to handle multiple and conflicting priorities, to work under pressure and to observe and work under strict deadlines
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