Schedule (hours/days): 40 hours per week; Monday-Friday
Location: White Marsh
Provide administrative support and perform general office management duties necessary for the efficient operation of an office or program. Responsibilities require significant collaboration and coordination with others. Maintain strict confidentiality of staff and patient information.
Principal Duties and Responsibilities:
Provides administrative support to the Directors A/R Operations which includes calendar management, project support, and note taking.
Performs general office duties necessary for the efficient operation including assisting with conference room reservation requests and other calendar work. Requires significant collaboration with others.
Initiates office services such as ordering supplies, copier repairs, telephone changes, and maintenance requests.
Coordinates the collection, preparation and distribution of financial and operations reports.
Locates and compiles information; formats reports, graphs, tables, records and other sources of information.
Utilizes department specific support databases, i.e. Sharepoint, as well as applicable enterprise-wide applications.
Operates computer to access email, electronic calendars, and other basic office support systems.
Uses various software applications to assemble, manipulate and/or format data and/or reports.
Knowledgeable of the informal and formal department goals, standards, policies and procedures which may include some familiarity of other departments within the school/division.
Requires sensitivity to the interrelationship of both people and functions within the department. Interprets and communicates operating policies.
Assists with special events planning.
Intermediate use of MSOffice, including Outlook, Word, Excel, PowerPoint and Visio.
Professional & Personal Development:
Participates in on-going educational activities.
Keeps current of industry changes by reading assigned material on work related topics.
Completes three days of training annually.
Adheres to Service Excellence Standards:
Continuous Performance Improvement
Three years related experience required.
Additional education beyond minimum experience qualifications may substitute for required experience to the extent permitted by the JHU equivalency formula.
Minimum Skills & Abilities:
Able to operate basic office equipment, e.g. computer, photo copier, scanner, telephone, fax machine
Physical requirements for the job:
Able to sit in a normal seated position for extended periods of time.
Able to reach by extending hand(s) or arm(s) in any direction.
Finger dexterity required, able to manipulate objects with fingers rather than entire hand(s) or arm(s), e.g., use of computer keyboard.
Able to communicate using the spoken and written word.
Able to see within normal parameters and to hear within normal range.
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130... years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Baltimore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.