The Sr. HR Coordinator provides a wide range of human resources support and consulting services to the department managers, supervisors, staff and administration covering the following: recruitment and employment; diversity awareness needs assessment; salary administration and analysis; employee relations (including grievance resolution, disciplinary action, termination); training and education; information management; benefits interpretation, personnel records management, HR policy interpretation, as well as, information dissemination.
Coordinate employment process by working with faculty, staff, administration and appropriate University School of Medicine (SOM) and Johns Hopkins Health System (JHHS) offices to ensure efficient and smooth process in accordance with all applicable SOM and JHHS policies and procedures. This includes:
Providing guidance and making recommendations to divisions on appropriate starting salaries and promotional salaries for faculty and staff to ensure maintaining balance of equity.
Assist with evaluating internal job comparisons for equity purposes.
Acts as the liaison to the SOM and JHHS employment recruiters and compensation analysts as it related to personnel requisitions for the department.
Assist and advise managers and employees on: tax information, sick time, vacation time, holidays, leave of absence, family medical leave, payroll, and tuition reimbursement.
Develop and review job descriptions with supervisor/manager/faculty and suggest changes based on understanding of area and need. Prepare personnel requisitions for submission to Human Resources.
Perform preliminary interview of candidates. Provides resources to recruitment and compensation staff.
Makes offers of employment on behalf of the SOM and JHHS
Perform Reference checks for candidates.
Monitor time and attendance forms for staff via e210 system and Kronos Time management system
Participate in creating/developing department/divisional orientations. May deliver training.
Employee will be responsible for working closely with Human Resources for both the SOM and Health System to ensure that appropriate policies and procedures are followed, including the adherence to state and federal laws regarding FMLA, and other labor laws.
Responsible for coordinating initial departmental efforts related to staff that require Family Medical Leave (FMLA) and Short Term Disability (STD). Will work with divisional administration, supervisors, and SOM and JHHS HR representatives on submission of paperwork related to this area.
Assist Administrator and divisional leadership in developing departmental/divisional policies and procedures that comply with those of the SOM and JHHS.
Review and monitor the access of employee and process ZSR’s as appropriate to ensure employee has network and system access.
Employee will be responsible for attending HR forum meetings as they occur and communicate to each department within the SOM new policies and procedures, etc.
Assist in gathering sensitive information for the grievance process, disciplinary action, and other personnel matters.
Advise management on termination and disciplinary decisions
Responsible for exit interviews for those employees terminating or transferring; signing of original time record, retrieval of badges and keys, answering questions relating to final paycheck, etc.
Advise managers on human resource related questions. Follow up with necessary personnel to ensure departmental and university guidelines are followed.
Coordinates annual merit review and introductory review process and notifies divisional management. Uses SOM guidelines to determine merit increases; communicates changes to staff.
Submits appropriate ISR’s to update staff and faculty increases.
Maintain existing and create new records of personnel for departmental faculty and staff of the SOM and JHHS.
Processing ISR's for new hires, terminations, salary change, position create, LOA and all other ISR actions
Maintain accurate spreadsheets detailing the work that is being performed. This includes updating the ISR and Payroll spreadsheets with current information.
Verify necessary paperwork has been received from new faculty, post-docs, and residents for processing of I9 in compliance with SOM established procedures.
Investigate and manage repayment of salary overpayments.
Adhoc duties as requested.
Bachelor's degree in Human Resources, Business Administration, or other related field.
Three (3) years related experience.
Additional experience may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130... years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Baltimore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.