Starting Salary Range: Commensurate with experience
Employee group: Full-Time
Schedule: Mon - Fri, 8:30am – 5:00pm
Employee subgroup: Exempt
Location: Baltimore, MD
Department name: UA Business Office
Personnel area: University Administration
Assists in the development of budgets and budget projections for the University Administration division, including the Shared Service Center budgets.
Oversees the compilation of information related to expenditures and revenue budgets submitted by the University Administration departments.
Provides analysis of departmental general funds, discretionary and endowment funds, service center and capital accounts, and inter-entity (JAA) agreements for fiscal controls.
Develops financial reports for forecasting and results analysis.
Assists in financial studies regarding projected changes in revenue and expenditures.
Provides up-to-date expenditure and balance information to the Office of the Vice President for Planning and Budget.
Provides support to the University Administration departments in monitoring and reconciling University Administration departmental expenses against budget.
Works with Business Officer on annual year end closing of the Division-Business Areas 101 (UA) and 109 (Academic Investment).
Ensures divisional compliance with University financial and administrative policies.
Trains other in budget related policies and procedures. For small departments, serves as their financial manager.
Runs non-routine SAP and BW reports as information needs arise from within the Sr. Vice President for Finance and Administration's office, the Provost's office, and other University Administration offices.
Essential Job Functions:
Develops and analyzes complex financial data and extracts and defines relevant information; interprets data for the purpose of determining past financial performance and/or to project a financial position, prepares written analyses.
Assists in the development of budget targets and quarterly budget projections for all types of budgets, including operating, endowment, gift, discretionary and service center funds.
Confers with appropriate internal and external administrative offices to ensure that required budget policies and procedures are followed. Provides instruction and answers questions relating to budget procedures and serves as liaison between the Business Office and departments.
Monitors monthly expenditures and revenues compared to budget, and gathers supporting documentation. Analyzes significant discrepancies and prepares written summary document.
Monitors Academic Investments (Business Area 109) operating activities for appropriateness. Contacts other UA and divisional business offices to resolve discrepancies.
Responsible for analysis, monitoring, reconciliation and funding of UA capital projects, including both Homewood Facilities Management projects and Hopkins IT capital projects.
Assists in the year-end closing process for the University Administration division by creating and running both standard and ad-hoc reports, analyzing results and identifying issues. Resolves issued by working with the individual departmental contacts and prepares written analysis of resolutions
Initiates and approves non-payroll cost transfers, non-sponsored budget changes and online payment requests. Completes necessary documents and forms, applies appropriate codes and follows established processing procedures.
Represents University Administration Business Officer at meetings and on committees.
Locates and complies information and formats reports, graphs, tables, records and other sources of information.
Maintains records through filing, retrieval, retention, storage, compilation, updating and purging.
Uses various software applications, such as spreadsheets and word processing, to assemble, manipulate and/or format data and/or reports.
Scope of Responsibility:
Knows the formal and informal divisional goals, standards, policies and procedures. Familiarity with the departments within University Administration and the academic divisions. Is sensitive to the interrelationship of both people and functions within the department, division, University and Hopkins Enterprise.
On a regular and continuous basis, exercises administrative judgment and assumes responsibility for decisions, consequences, and results having an impact on people, costs, and/or quality of service within the division.
Required: Bachelor's degree in accounting, business, or related field. A minimum of five years related financial experience is required. Additional education (Master's in a related field) may substitute for required experience and significant years of experience may be considered in lieu of required education to the extent permitted by the JHU equivalency formula. Proficiency in the use of software applications, databases, spreadsheets, and/or word processing required.
Johns Hopkins University and SAP experience highly desirable.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Works independently and must be able to manage multiple tasks/assignments simultaneously.
Due to access to confidential information, individual must be discreet and protect that information.
Must be excellent communicator, written and oral.
Note: Some travel from Keswick to Homewood Campus or other Hopkins campuses is necessary at times.
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130... years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Baltimore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.